Assistant Project Accountant, Construction

The Assistant Project Accountant supports the financial administration of construction and development projects from the owner's side. Working under the guidance of more experienced project accounting team members, this role assists with project setup, budget and cost tracking, invoice and pay application processing, contract and change order administration, monthly reporting, and project closeout. The Assistant Project Accountant works closely with the Development & Construction team (DCM), Accounts Payable, Asset Management, and other internal stakeholders to help maintain accurate records, timely processing, and effective financial controls throughout the project lifecycle.

• →Assist with setting up and maintaining project cost codes, budgets, commitments, and financial records in Yardi and related project management systems.
• →Enter and update approved budgets, contracts, work orders, service orders, and change orders; confirm that supporting documentation is complete and accurately reflected in project records.
• →Review vendor, consultant, and contractor invoices and pay applications for coding, required approvals, contract alignment, and supporting documentation; route items for approval and follow up on outstanding information.
• →Maintain contract, commitment, change order, invoice, and payment logs and support accurate, timely status reporting.
• →Assist with tracking project budgets, actual costs, committed costs, and forecasted spend; identify discrepancies and support budget-to-actual variance analysis.
• →Support monthly Construction in Progress (CIP) reporting by compiling project activity, reconciling supporting schedules, and researching variances.
• →Assist with budget requests and revisions, including coordination of supporting documentation and approval records for soft costs and total project budgets.
• →Prepare internal check requests and support the review and reconciliation of project-related corporate card expenses.
• →Reconcile project transactions and coordinate with Accounts Payable, general accounting, and project teams to resolve coding, payment, or documentation issues.
• →Support project managers and project accountants with forecasting, contingency tracking, cash flow updates, and cost-to-complete schedules.
• →Organize and maintain electronic project accounting files, including contracts, invoices, approvals, lien waivers, and other audit-support documentation.
• →Assist with project closeout activities, including final invoice reconciliation, accrual support, contract closeout documentation, retention release tracking, and archive preparation.
• →Follow established project accounting procedures and internal controls, escalate issues appropriately, and contribute ideas that improve accuracy, consistency, and efficiency.
• →Provide responsive support to cross-functional partners and perform additional project accounting duties as assigned.

• Experience supporting an owner, developer, owner's representative, general contractor, or other project-based organization.
• Exposure to ground-up construction, renovation, or tenant improvement projects, ideally within industrial or commercial real estate.
• Experience coordinating documentation with project managers, architects, consultants, vendors, or general contractors.
• Familiarity with Yardi, Smartsheet, AIA billing forms, or similar accounting and project management tools.

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy

*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.