Media Billing Specialist

Every day, you’ll be teaming up with a diverse, enthusiastic, multi-disciplinary team of professionals with a smart sense of humor and a strong desire to grow and develop. 

The Media Billing Specialist oversees the end-to-end billing cycle for media clients, ensuring that invoices are accurate, timely, and fully reconciled against budgets.  This role manages billing workflows across multiple client groups including a few major key accounts, coordinates with internal teams, and ensures compliance with client financial requirements.  The ideal candidate is detail oriented with strong decision-making skills thrives in a fast-paced environment.

· Oversees the monthly billing cycle, including file preparation, reconciliation, and submission of monthly billing.

· Collaborates with internal departments (Media, Production, Finance) to ensure that all billing amounts are aligned with planned budgets and to achieve smooth billing operations.

· Works closely with the Media Payables and Processing team to resolve billing discrepancies.

· Actively participates in Mediaocean’s transition to a new platform. Works closely with other team members to help resolve various issues.

· Supports internal and external audits with required billing data and reports.

· Maintains and updates client records, billing records, databases, and backup documentation for auditing purposes.

· Communicates directly with clients for billing approvals, clarifications, and timely issue resolution.

· Works alongside the Accounts Receivable team to ensure a timely collection of receivables.

· Assists in generating scheduled reporting activities.

· Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

· 5+ years of experience in media billing, finance, or accounting (agency experience preferred).

· Proficiency with billing platforms such as Mediaocean or Strata is required; Familiarity with media buying, advertising placements is a plus.

· Advanced Excel skills, including pivot tables and VLOOKUP, are highly valued.

· Excellent organizational skills with the ability to manage multiple deadlines across clients.

· Strong attention to detail, analytical skills, and problem-solving mindset.

· Effective communicator, comfortable collaborating across internal teams and directly with clients.