Accounts Payable Clerk

The City of Saratoga Springs has an opening for an Accounts Payable Clerk. This position is responsible for providing financial and administrative services in order to ensure effective, efficient, and accurate financial, clerical and administrative operations. This position performs the day to day processing of accounts payable transactions to ensure that Municipal finances are maintained in an effective, up to date, and accurate manner, this includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established time limits. Would also be responsible to assist and provide assistance when needed to the Office & Facilities Administrator. Including but not limited to meeting vendors or employees at other locations, purchasing, shipping and receiving supplies, and other similar duties as assigned

• →Receive and verify invoices and requisitions for goods and services.
• →Enters Invoices into Caselle software for payment.
• →Verify that transactions comply with financial policies.
• →Processes the weekly check run.
• →Prepare vendor checks for mailing.
• →Prepare manual checks as needed and when required.
• →Maintain listing of accounts payable.
• →Maintains and updates vendor files and file numbers.
• →Maintain and update a filing system for all financial documents including listings of accounts payable and vendors.
• →Performs other duties as assigned

Qualifications

Education & Experience:

• →A High School Diploma or GED equivalent
• →1 year of experience in in an office environment demonstrating ability to organize, prioritize, and meet deadlines.

Special Qualifications & Certifications:

• →Must possess a valid Utah driver's license.

Knowledge of:

• Accounts payable.
• Excellent interpersonal skills.
• Basic accounting/government accounting.
• Excellent customer service skills.
• Team building skills.
• Bookkeeping skills.
• Analytical and problem solving skills.
• Decision making skills.
• Effective verbal and listening communication skills.
• Attention to detail and high level of accuracy.
• Very effective organizational skills.
• Stress management skills.
• Time management skills.

Ability to:

• Multi-Task.
• Utilize Microsoft Office programs, Caselle accounting software, CORIS & UCJIS justice court software programs at a highly proficient level.
• Deal regularly with sensitive or confidential information and therefore exercise considerable skill in financial information handling and privacy of records.
• Ability to comparison shop for supplies.
• Ability to oversee projects.
• Perform all cash handling procedures as outlined in the Cash Handling Procedures manual.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Communicate effectively both verbally and in writing.
• Deal with the Co-workers, Vendors, Elected Officials, and the Public in a professional and friendly manner both in person and on the phone.

Working Conditions

• Sit at a desk or table to operate a computer and related equipment and to type, read, proofread,
• interpret, and apply information obtained therefrom
• Stoop and/or bend to move items into and between file drawers
• Regularly walk, stand, or stoop
• Lift, carry, push, pull or move boxes weighing up to 30 pounds
• Lift, carry, push, pull, or move carts of items weighing up to 100 pounds
• Work at a computer for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.