Facilities Project Manager

SeattleFull-Timemid

Facilities ManagerConstruction & Real Estate

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Quick Summary

Overview

ABOUT THE ROLE This is an exciting moment to join a growing Facilities Department. We are building up our team to better support the museum’s three sites.

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Facilities ManagerConstruction & Real Estate

ABOUT THE ROLE

This is an exciting moment to join a growing Facilities Department. We are building up our team to better support the museum’s three sites. This role will join a talented and hardworking Facilities team.

The Facilities Project Manager will direct and coordinate capital and facilities projects and the activities of contractors and professional service companies engaged in construction, repair, maintenance, remodeling, or other initiatives across all sites. This position is responsible for overall management of capital projects, responsible for all phases of the project including, but not limited to, managing subcontractors, owner relations, quality control, safety, schedule, and executing to the project budget.

ABOUT SAM

As SAM heads into its second century, we are boldly reimagining what we can and should be. Our goal is to be a model for the future of museums - a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. Embracing new ways of engaging communities and seeking innovative partnerships - all while keeping art and community at the center of what we do. This ambitious effort represents a transformative shift and radically redefining how art museums operate. This is a pivotal moment for SAM, and we are seeking great talent to join us on our journey. Working at SAM is not just a job—it's a chance to be part of a vibrant, creative community.

RESPONSIBILITIES

Plan, direct, and coordinate all activities for projects assigned to ensure objectives are accomplished safely, within prescribed funding, and scheduling parameters
Help define project goals, requirements, scope, and deliverables
Determine tasks and resources needed to reach project objectives
Establish and execute project work plans, identify project risks and develop mitigation plans
Oversee vendor management process, including selection process, onboarding, performance management, risk mitigation, and invoicing
Oversee all aspects of the project, scope, schedule, budget, safety, and quality of work, creating timelines and schedules as appropriate
Track and creatively resolve challenges related to the project, implementing and managing changes as necessary to meet project deliverables
Maintain all project documentation including budget, schedule, and close out documentation
Coordinate project-related warranty work
Develop and execute project communication plans
Work with a variety of stakeholders to track project deliverables
Maintain open communication channels with vendors, internal parties, and other stake holders
Coordinate contracting process serving as primary liaison with internal and external counsel and vendor counsel
Supervise work performed to ensure it meets museum standards and quality plan
Partner with Director of Security to ensure on-site compliance with security project procedures
Review drawings and specifications for constructability, completeness, and accuracy
Support operating projects as assigned

WE ARE LOOKING FOR

Required Qualifications

BA/BS in construction management, project management, or related field or equivalent combination of technical training, experience in construction, design, or project management
Seven years of project management experience, with at least three years of people supervision
Experience with change management
Ability to translate standards, operational concepts, and report results to staff
Read, analyze, and interpret documents, contracts, technical procedures, and regulations
Experience handling daily operations and timely, effective decision-making
Experience in managing planning and decision-making processes
Excellent planning, financial management, and organizational skills
Ability to understand drawings and specifications, general contractor and subcontractor documents, materials, means and methods
Successfully assess priorities and work well with deadlines, time management, problem solving, and analytical skills
Strong track record in exercising sound, timely judgment
Establish and maintain effective working relationships with internal and external parties
Proactive, strategic, and professional verbal and written communication, with an ability to tailor communications according to audience
Strong supervisory skills; ability to motivate teams and simultaneously manage several projects
Exercise discretion in maintaining confidentiality of sensitive information
Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
Ability to pass and maintain security background check clearance

Preferred Qualifications

Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)
Non-profit experience
Experience in a museum setting

WORK CONDITIONS

Work areas are primarily inside, in a climate-controlled environment with moderate background noise. Workspaces may include outdoor areas. Mechanical rooms present moderately severe noise where ear protection is required. Workspaces may include outdoor areas and the occasional need to work in wet conditions. PPE will be provided.
Approximately 75% of time is spent stationary while working at a desk. Balance of time (approximately 25%) is spent moving around the work area. Walking on uneven surfaces, including ground in varying weather conditions. Occasionally climb stairs or ladders.
Ability to transport up to twenty-five (25) pounds of equipment and supplies.

FLSA Status: Full Time, Exempt

Reports To: Director of Facilities

Work Location: On-Site Downtown Seattle

Work Schedule: This role is typically scheduled to work Monday – Friday.

BENEFITS

Benefits include a fully employer paid HMP medical plan or an employee contribution PPO plan, dental, vision, and basic life insurance/LTD/AD&D, Flexible Spending Account, Short Term Disability, Supplemental Dental Insurance and participation in SAM’s 403b retirement plan.

Following 1 year of service and 1,000 hours worked, SAM makes a discretionary 3% employer contribution regardless of participation and provides an employer match program. Historically, this contribution has been made annually.

Additional benefits include paid time off for vacation, PSST, bereavement leave, and jury duty, 11 scheduled holidays, 1 paid floating holiday, a subsidized unlimited Orca card, onsite fitness facility, and an EAP. FT Staff also receive a Patron level membership to SAM, a Tier III membership to the American Alliance of Museums and discounts to museum shop and programming.

ACCOMODATION

The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact hr@seattleartmuseum.org. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.

Not sure you check every box? Research shows that candidates from underrepresented backgrounds often only apply if they meet 100% of the criteria. If you believe you could excel in this role, we encourage you to apply!