Purchasing & Accounts Payable Coordinator

We are seeking a detail-oriented Purchasing & Accounts Payable Coordinator to support day-to-day purchasing and invoice management operations within a nursing home environment. This role will focus heavily on reviewing invoices, maintaining accurate purchasing records, identifying discrepancies, and communicating with vendors to ensure operational accuracy and efficiency. The ideal candidate is highly organized, comfortable working with purchasing systems and spreadsheets, and capable of balancing structured process work with proactive problem-solving. RESPONSIBILITIES • Review invoices and purchase orders for accuracy and consistency • Identify pricing discrepancies, duplicate charges, or unusual purchasing activity • Perform purchasing and accounts payable data entry • Maintain organized and up-to-date purchasing records • Assist with purchasing software cleanup and data maintenance • Communicate with vendors regarding invoice questions, discrepancies, and follow-ups • Track recurring purchasing patterns and flag inconsistencies • Support reporting and administrative purchasing workflows • Coordinate internally with operations and administrative staff as needed • Ensure high attention to detail across all purchasing documentation REQUIREMENTS • Previous experience in purchasing, accounts payable, billing, or administrative coordination • Strong attention to detail and organizational skills • Comfortable working with spreadsheets and purchasing software systems • Strong verbal and written English communication skills • Ability to communicate professionally with vendors and internal staff • Able to work independently while following established procedures • Strong problem-solving mindset with the ability to identify inconsistencies proactively • Reliable internet connection and professional remote work environment PREFERRED EXPERIENCE • Nursing home, healthcare, or medical administrative experience • Experience reviewing invoices or managing purchasing workflows • Familiarity with AP systems, vendor coordination, or procurement processes • Experience working remotely with U.S.-based companies REQUIRED SKILLS • Accounts Payable • Vendor Communication • Invoice Review • Data Entry • Spreadsheet Management • Purchasing Support