Special Events Assistant

The overall role of the Societe Generale Americas Communications department (COMM/AMER) is to define and implement the communication strategy on behalf of Societe Generale GBIS and SG Americas Executive Committee, business lines, resources and regions, combining specialist knowledge and client proximity with a team of professionals worldwide.

Societe Generale is seeking a highly organized and motivated Junior Event Planner to support the planning and execution of corporate events and employee engagement initiatives. This role will assist with the coordination of smaller-scale events, management of corporate contributions and charitable initiatives, and oversight of branded promotional merchandise. The ideal candidate is detail-oriented, service-focused, and able to manage multiple projects simultaneously in a fast-paced corporate environment.

• Plan and execute small- to medium-sized internal and external corporate events.
• Coordinate event logistics including venue sourcing, catering, audiovisual requirements, transportation, signage, and materials.
• Manage event registrations, attendee communications, and guest lists.
• Prepare event timelines, run-of-show documents, and planning checklists.
• Support on-site event execution and provide exceptional client service to internal stakeholders.
• Assist senior planners in the execution (pre-event, on-site, post-event, as needed) for high-profile, high-impact client events.
• Track event budgets and process invoices and expense reconciliations.

• Coordinate corporate charitable contributions, sponsorships, and community engagement initiatives.
• Liaise with nonprofit organizations and internal business sponsors.
• Maintain records of contributions, sponsorship benefits, and reporting requirements.
• Assist in organizing volunteer activities and community outreach programs.
• Ensure adherence to internal policies and approval processes.

• Manage inventory and ordering of branded promotional merchandise.
• Coordinate with approved vendors on production, pricing, artwork, and delivery schedules.
• Track inventory levels and recommend replenishment as needed.
• Support distribution of promotional items for conferences, client events, recruiting efforts, and employee engagement activities.
• Ensure brand standards are maintained across all merchandise and event materials.

• Maintain event calendars, project trackers, and departmental documentation.
• Prepare presentations, reports, and event summaries.
• Support vendor onboarding and procurement processes.
• Assist with budget management and invoice processing.
• Handle multiple assignments while meeting deadlines and maintaining a high degree of accuracy.

• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong attention to detail and follow-through.
• Exceptional customer service and stakeholder management skills.
• Problem-solving mindset and ability to remain calm under pressure.
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Experience coordinating vendors and managing logistics.
• Ability to work independently as well as collaboratively within a team.

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field preferred.
• 1-3 years of experience in event planning, corporate events, hospitality, marketing, or administrative support.
• Experience coordinating meetings, events, or employee engagement activities is preferred.
• Experience working with budgets, invoices, and vendor management is a plus.
• Familiarity with corporate environments and professional business etiquette.
• Ability to occasionally work flexible hours in support of events.

• Enthusiastic and proactive approach to work.
• Strong interpersonal skills and professionalism.
• Interest in corporate social responsibility and community engagement initiatives.
• Creativity paired with strong execution skills.
• Commitment to delivering high-quality experiences for clients, guests, and employees.

This position provides an excellent opportunity for an early-career professional to build expertise in corporate event management while contributing to high-impact events and engagement initiatives across Societe Generale.

Societe Generale is committed to offering an inclusive recruitment experience to all candidates. If you require any reasonable accommodations during the recruitment process, please do not hesitate to let our Recruiters know.

OUR CULTURE: 
At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate. For more information about our Culture and Conduct initiatives, please visit this link (https://americas.societegenerale.com/en/careers/get-know-culture/)

DIVERSITY, INCLUSION & BELONGING (“DIB”):
Our DIB Mission: Recruit, develop, retain and advance a talented workforce that is united in our efforts to leverage our talent and further develop an inclusive environment that will enhance our competitive position and deliver innovative solutions to our clients. It seeks to foster an environment where employee differences are valued and where all employees feel engaged, supported, respected, and informed. For more information about our DIB initiatives, please visit this link: https://americas.societegenerale.com/en/careers/get-know-diversity/

COMPENSATION:
Base salary range does not include overtime pay, bonus and/or other benefits, where applicable. Actual base salary offer will vary based on skills and experience. The role is eligible for an annual discretionary bonus and includes a competitive benefits package including 401(k) plan with company match, medical/dental/vision, and other benefits for fertility, wellness, student loans and commuters.