Graphic/Marketing and Admin Specialist

Position : Graphic/Brand Marketing and Admin Specialist

Work Hours (Client) : Monday to Friday, must overlap with 9am–6pm SG time for at least 4–6 hours daily   

Pay Range : $1000 - $1250 USD/month (varies based on skill set and experience level)

Location of Search : Philippines 

Work Location : REMOTE

 

Brand Narrative:

Our client understands that moving isn’t just about changing an address—it’s about writing the next chapter of your life. Whether you’re buying your first home, creating space for a growing family, or right-sizing for the years ahead, each decision carries both financial weight and emotional meaning.

With a foundation in development, asset management, and hospitality, our client combines deep expertise with a human touch. As trusted advisors, they offer guidance that’s not only market-smart but also attuned to each client’s lifestyle, aspirations, and long-term financial well-being.

They simplify complexity, turning uncertainty into clarity. From asset progression planning to right-sizing strategies, our client helps individuals make confident, purposeful moves—maximizing resources while safeguarding what matters most.

Every transition is seen as a chance to grow: financially, emotionally, and as a family. Our client is there to help homeowners unlock opportunities, reduce stress, and embrace their next chapter with optimism and peace of mind.

Role Overview:
We are seeking a versatile Executive Operations Partner / Founder’s Associate who can provide both administrative support and creative marketing assistance as the brand continues to grow. The ideal candidate will support a founder-led real estate and brand advisory business — managing schedules, listings, and communications — while also enhancing the brand’s online presence through social media management, content creation, and basic design work. This is a hands-on, full-time remote role for someone who’s organized, proactive, and has an eye for aesthetics aligned with the luxury property and lifestyle space.

 

Duties and Responsibilities:

Real Estate Admin & Operations (35%)

• Prepare, track, and organize documents for property transactions (LOIs, OTPs, tenancy agreements, invoices).
• Upload, update, and maintain listings across portals (PropertyGuru, 99.co, EdgeProp).
• Funnel inbound leads — screen enquiries, capture details (budget, timing, motivation), and flag qualified prospects to you.
• Arrange viewings: liaise with cobroke agents or direct buyers to confirm date/time, coordinate access with owners, send calendar invites, and log viewings.
• Maintain Google Sheet of enquiries, viewings, and outcomes (hot/warm/cold).
• Manage photo/video folders in Google Drive, and ensure naming consistency.
• Track expenses (staging, photoshoots, marketing subscriptions).
• Light admin support for conveyancing and client updates.

Brand & Marketing Support (40%)

• Manage social media calendar and post scheduling (Instagram, TikTok).
• Create and edit content in Canva using brand templates.
• Video editing/reels creation experience would be key 
• Draft captions aligned with Next Chapter Homes’ warm, refined tone.
• Schedule and pre-plan posts in Meta Business Suite and TikTok.
• Upload listings, blog stories, or testimonials on your website (WordPress).
• Monitor engagement and DMs — respond with holding messages or escalate qualified leads to you.
• Coordinate shoots or creative collaborations (photographers, editors, videographers).

Executive & Personal Support (15%)

• Manage your calendar (client appointments, internal reviews, family/travel).
• Handle travel arrangements (flights, hotels, itineraries).
• Maintain reminders for renewals, client milestones, and deadlines.
• Track and categorize expenses in Google Sheets.
• Prepare simple proposals or decks when needed.

Minimum Requirements:

 

Language requirement: Excellent English Communication Skills

Experience: 5+ years of related experience 

• 5+ years of executive assistant experience
• Must have marketing and social media experience (short form video- content and canva)
• Strong organizational skills and ability to prioritize competing tasks
• Proficient with G Suite, Google Calendar, email tools, and AI tools (ChatGPT, Gemini, Claude)
• Experienced in creating content for tiktok and Instagram

 

The successful candidate must be comfortable:

• Operating with partial information
• Moving across multiple parallel workstreams
• Producing client-ready output with minimal iteration
• Exercising judgement and commercial awareness, not just executing tasks

 

Ideal backgrounds may include:

• Boutique consulting or founder support roles
• Real estate / developer environments
• Luxury hospitality operations
• Startup or small team operations roles
• Family office executive support