Billing Specialist

• Comfortable working across time zones
• Self-motivated with strong organizational and follow-up skills
• Eager to learn and grow within a finance/accounting support role

• →Prepare, issue, and send accurate client invoices tied to payroll runs (per-payroll, per-employee, or per-cycle billing models)
• →Manage non-standard, exception-based, and "work-around" billing scenarios tied to payroll activity that fall outside standard system templates — off-cycle payroll runs, correction runs, retroactive pay adjustments, mid-cycle employee additions/terminations, and other one-off billing arrangements
• →Track outstanding invoices and follow up on overdue accounts (collections support)
• →Maintain accurate billing records and client account/employee-count details in the billing system
• →Reconcile billed amounts against client contracts, payroll processing agreements, or service-level terms
• →Process client payments and apply them accurately to the correct invoices/accounts
• →Investigate and resolve billing discrepancies or client billing inquiries related to payroll charges
• →Prepare aging reports and billing status updates for internal review
• →Support month-end billing close and reporting
• →Identify process improvements to increase billing accuracy and efficiency
• →Maintain organized, accurate billing documentation

• Bachelor's degree in Accounting, Finance, Business, or related field
• 1–3 years of billing, accounts receivable, or related finance/accounting experience
• Demonstrated ability to handle non-standard or manual billing situations tied to payroll activity that don't fit a standard invoicing workflow, using sound judgment to resolve them accurately
• Excellent written and verbal English communication skills
• Proven ability to work independently and manage time effectively in a remote environment
• Strong attention to detail and accuracy in data entry and calculations
• Comfortable working with spreadsheets (Excel/Google Sheets) for tracking and reporting
• Reliable internet connection and a dedicated remote workspace

We're happy to train the right candidate on the items below — prior experience is a plus but not required.

• Experience with payroll billing models (per-employee, per-payroll-run, or tiered pricing structures)
• Experience with Prism payroll platform
• Experience with collections or accounts receivable follow-up
• Experience working with US-based or international companies
• Comfortable using AI tools (e.g., Claude, ChatGPT, Copilot) to improve efficiency and accuracy in day-to-day billing work