Recruiting Operations Coordinator

STLabs is an AI service management platform that resolves employee requests end-to-end, grounded in a living model of the enterprise. This matters because we're able to resolve requests with full context - the people, systems, services, and policies that define how an organization actually runs. Requests that used to take days of back-and-forth resolve in minutes, right where employees already work.

We're hiring a Recruiting Operations Coordinator to support how STLabs hires. This is a high-ownership, full-cycle coordination role: you'll own everything from interview scheduling and ATS hygiene to agency tracking and job description upkeep, keeping candidates, recruiters, and hiring managers moving smoothly through every step of the process.

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  Own end-to-end interview scheduling and logistics across candidates, recruiters, hiring managers, and interview panels — everyone always knows where to be and when.

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  Keep Ashby (ATS) clean and current: pipeline stages, scorecards, requisitions, and scheduling notes, so the data is trustworthy the moment anyone needs it.

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  Track progress with outside staffing and search agencies — submissions, feedback loops, and timelines.

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  Partner closely with internal recruiters on talent attraction: sourcing support, job postings, and candidate communications.

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  Draft, update, and maintain job descriptions in partnership with hiring managers, keeping every posting current across Ashby, LinkedIn, and the careers page.

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  Organize and maintain recruiting files in Google Drive so the whole team can find what they need without asking you first.

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  Run recurring recruiting reports — pipeline health, time-to-fill, scheduling SLAs — so leadership always has real visibility.

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  Coordinate recruiting events, onsite interview days, and candidate travel logistics.

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  Support all of recruiting, broadly — this is an early-stage company, and the role expands to whatever the function needs next.

• 1–3 years in recruiting coordination, recruiting operations, or a similarly detail-heavy role — startup or high-growth experience strongly preferred.

• Hands-on experience with Ashby, or a comparable ATS.

• You keep a dozen moving parts straight without dropping one, and you can point to a specific time you did.

• Clear, professional written and verbal communication .

• Proficiency with Google Workspace and general comfort picking up new tools fast.

• Experience supporting technical or engineering recruiting specifically.

• Some exposure to sourcing or candidate outreach.

• Experience at a company under ~100 employees, where you helped build the recruiting function rather than just operate inside one.

As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind. Whether that's based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws. The reasonably estimated yearly salary for this role is: $65,000—$80,000 USD.

Submit your application and we'll be in touch.