Festival Coordinator, Lounges

The Festival Coordinator, Lounges collaborates in the operational planning, implementation, and management of departmental Lounges. This position opens and closes the venue and provides the necessary support to the stakeholders.

Working closely under the direction of the Festival Manager, Venue Operations, the Festival Coordinator, Lounges supports Sundance Institute’s commitment to delivering a successful and positive Festival experience for all attendees.

• Coordinating set-up, teardown, ordering equipment, furniture needs, signage installation, etc., by set deadlines.

• Planning and communicating venue needs to internal stakeholders to ensure the venue is up and running by a set deadline.

• Updating Lounge Visios and spreadsheets, including maps, diagrams, equipment needs, timelines, etc.

• Scheduling meetings with internal stakeholders to review and update their needs.

• Collaborating with the events team on any event needs beyond the venue's standard operations.

• Building the “How-to” document for venue use.

• Creating a photo gallery of the space, both pre- and post-Festival, for documentation purposes. Capturing photos of the space showing standard setup, signage, and change-overs, as well as documenting existing and new damage to the venue.

• Providing daily operational support to ensure successful operations, including performing walkthroughs, removing snow, cleaning, organizing, and opening and closing the venue daily.

• Assisting in creating volunteer training packets and training/directing on-site volunteers.

• Assisting vendors and movers with equipment and furniture deliveries and pickups as necessary.

• Writing a comprehensive written wrap report.

• Legal authorization to work in the United States.

• Valid driver’s license and successful completion of MVR background check.

• 2 years experience in venue, event operations, or related.

• Outstanding verbal and written communication skills to work effectively with a variety of people.

• Excellent organizational skills and attention to detail.

• Ability to maintain confidential information.

• Ability to lift and carry items up to 50 lbs.

• Working knowledge of databases along with proficiency in Google Products and Microsoft Visio preferred.

• Problem-solve within your work so change can happen quickly and efficiently.

• Help bring the team together around common goals.

• Communicate clearly with internal and external stakeholders of varying levels and positions.

• Provide stakeholders with turnkey spaces that facilitate their event vision.

• Remain organized to keep yourself accountable for meeting deadlines.