Onsite-Recruiting Coordinator

At Sustainable Talent, we are passionate about building inclusive, high-performing teams that align with our clients' goals and values. We partner with innovative organizations to deliver exceptional talent solutions while maintaining a people-first approach focused on collaboration, transparency, and growth.

Sustainable Talent is seeking a highly organized and proactive Onsite Recruiting Coordinator to support hiring initiatives for our Energy team, which is helping drive the future of U.S. energy independence through the development of reliable, domestically built energy storage solutions.

This onsite role, based in Glendale, KY, will initially focus on supporting high-volume hourly recruiting efforts, candidate engagement, recruiting events, and onboarding coordination. As the organization continues to grow, the role will expand into broader recruiting coordination responsibilities, including interview scheduling, offer management, and talent operations support.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys creating an exceptional candidate experience while partnering closely with recruiters, hiring managers, and business leaders.

• Serve as a primary point of contact for candidates throughout the recruitment process.
• Conduct candidate pre-screen conversations focused on logistics, process expectations, and NDA requirements.
• Maintain consistent communication with candidates to ensure a positive and professional experience.
• Collect and manage candidate documentation, including NDAs and onboarding materials.

• Coordinate and schedule interviews across multiple teams and stakeholders.
• Manage interview logistics, confirmations, and calendar coordination across various time zones.
• Support recruiters with candidate tracking, pipeline management, and process administration.
• Maintain accurate candidate records and recruiting documentation.

• Assist with preparing and coordinating offer letters for both hourly and salaried hires.
• Partner with recruiters, hiring managers, and HR teams to facilitate a smooth onboarding experience.
• Track onboarding milestones and ensure completion of required pre-employment activities.

• Support onsite recruiting events, hiring fairs, and community outreach initiatives.
• Coordinate candidate flow, event logistics, and follow-up activities.
• Partner with recruiting teams to support high-volume hourly hiring efforts.
• Assist with workforce planning activities and talent pipeline development.

• Assist recruiters with sourcing activities and talent market research.
• Maintain candidate spreadsheets, trackers, and reporting tools.
• Help identify opportunities to improve recruiting processes and candidate engagement.

• 4+ years of experience in recruiting coordination, human resources, talent acquisition, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• High attention to detail and ability to handle confidential information.
• Proficiency with Microsoft Office and Google Workspace.
• Strong customer service mindset and commitment to delivering an exceptional candidate experience.

• Experience supporting hourly and salaried recruiting efforts.
• Experience coordinating interviews and managing complex scheduling logistics.
• Experience supporting recruiting events, hiring fairs, or high-volume hiring initiatives.
• Familiarity with applicant tracking systems (ATS) and recruiting tools.
• Manufacturing, energy, automotive, or industrial recruiting support experience.