Invoice Specialist I

Watch your work come to life in landmark projects around the world when you partner with Syska Hennessy Group. As a global leader in consulting, engineering, and commissioning services, we specialize in MEP, information and communication technology, architectural lighting, vertical transportation, and commissioning. 

Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible summer work schedules and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.

We currently have an exceptional opportunity for an Invoice Specialist I to join our Charlotte, NC office.  As an Invoice Specialist I, you will be responsible for preparing, reviewing, and processing client invoices in accordance with contract terms and project milestones. This role requires a strong understanding of project accounting systems, attention to detail, and effective communication with project managers and finance staff to ensure accurate and timely billing.

Billing Specialist Additional Responsibilities:

• Generate and process client invoices based on contract terms, billing schedules, and project progress.
• Review time and expense entries for accuracy and completeness prior to billing.
• Ensure proper revenue recognition and alignment with project accounting standards.
• Track invoice status and follow up on outstanding or disputed items.

• Utilize ERP systems to manage invoicing workflows.
• Maintain accurate billing records and documentation.
• Assist with system upgrades, testing, and process improvements related to invoicing.

• Collaborate with project managers to confirm billing milestones, budgets, and client requirements.
• Ensure invoices reflect correct project codes, phases, and billing rates.
• Support cost-to-complete and WIP reporting by providing accurate billing data.

• Ensure invoices comply with client contracts, internal policies, and regulatory requirements.
• Prepare billing reports and summaries for internal review.
• Assist with audit requests and documentation related to invoices.

Required Knowledge/Skills/Abilities:

• Strong understanding of billing processes and project accounting principles.
• Proficiency in ERP systems and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong communication skills and ability to work cross-functionally.
• Ability to manage multiple priorities and meet deadlines.

• Associate degree or equivalent experience in billing or accounting (acceptable)
• Experience in project-based billing in professional services firms (engineering, architecture, consulting) is strongly preferred.
• Flexibility to work overtime as needed