Microsoft 365 SharePoint & Copilot Specialist - Grab tech Solution

Current Environment (High Level)

• Approximately 50 users with anticipated growth
  
• ~1 TB of enterprise data
  
• Majority of data currently hosted in AWS
  
• SharePoint deployed but lacking governance and structure
  
• Limited compliance requirements beyond standard security and PII controls
  
• Desire for a Microsoft-native platform with Copilot as a core capability
  

Scope of Transformation
1. Enterprise Digital Workplace Strategy
Candidate shall:

• Develop a comprehensive digital workplace strategy aligned with business goals
  
• Produce a target architecture for collaboration, knowledge management, and productivity tools
  
• Define a multi-year roadmap including milestones, and dependencies
  
• Establish governance and operating models for sustained platform management
  

2. Full Microsoft Ecosystem Adoption
Candidate shall design and implement enterprise use of:

• Microsoft 365 tenant architecture
  
• SharePoint Online as the authoritative content repository
  
• Microsoft Search and knowledge discovery capabilities
  
• Relevant Microsoft productivity services as appropriate
  

Work shall include configuration, governance, security alignment, and rollout planning.

3. Enterprise Copilot Deployment
Candidate shall enable Microsoft Copilot for secure enterprise use, including:

• Readiness assessment of data quality and structure
  
• Security and privacy controls
  
• Content permission alignment
  
• Usage policies and guardrails
  
• Risk mitigation for sensitive information exposure
  
• Pilot programs followed by phased enterprise rollout
  
• Identification of high-value use cases across functions
  

The objective is to create a secure internal AI experience capable of answering questions and generating insights based on organizational knowledge.

4. AI-Powered Enterprise Knowledge Platform
Candidate shall establish a unified knowledge environment capable of:

• Organization-wide search and discovery across approved data sources
  
• Context-aware answers grounded in authoritative content
  
• Integration with Microsoft applications
  
• Support for knowledge reuse and institutional memory
  
• Identification of subject matter expertise
  

The platform should function as an internal secure Google-like system powered by Microsoft technologies.

5. Data Migration and Storage Rationalization
Candidate shall:

• Inventory all enterprise data sources
  
• Develop migration strategy from AWS-hosted storage and other repositories
  
• Define criteria for migrate vs retain vs archive decisions
  
• Execute migration of prioritized workloads to Microsoft 365
  
• Ensure data integrity, minimal disruption, and security compliance
  
• Optimize storage architecture for performance and cost
  

6. Integration with Existing Systems
Candidate shall:

• Identify systems requiring integration with the Microsoft environment
  
• Design connectivity approaches (e.g., APIs, connectors, federated access)
  
• Ensure permission-aware data access
  
• Maintain security and compliance controls across systems
  

7. Governance, Security, and Compliance Framework
Candidate shall implement enterprise governance covering:

• Access control policies
  
• External sharing rules
  
• Data classification standards
  
• Lifecycle and retention management
  
• Audit and monitoring capabilities
  
• Risk management processes
  
• Ongoing governance model
  

8. Organizational Adoption and Change Management
Candidate shall design and execute a structured adoption program including:

• Communication strategy
  
• Training for leadership and end users
  
• Role-based enablement materials
  
• Champions network
  
• Support model
  
• Adoption metrics and reporting
  

9. Copilot Agents and Automation (Optional but Preferred)
Candidate may propose capabilities for:

• Role-specific AI assistants
  
• Workflow automation
  
• Integration with business processes
  
• Productivity enhancements using Microsoft technologies
  

10. GCC and Global Collaboration Enablement

• Secure cross-region collaboration
  
• Distributed workforce operations
  
• Knowledge sharing across locations
  
• Time-zone-aware workflows
  
• Consistent identity and access management
  

Success Criteria

• A unified, secure collaboration platform
  
• Significant reduction in fragmented storage systems
  
• Enterprise-ready AI capabilities
  
• High user adoption
  
• Sustainable governance model
  
• Platform capable of supporting future growth