Event Production Manager

The Event Production Manager plays a critical role in the planning, coordination, and execution of large-scale events. This individual works closely with Senior Leadership and cross-functional teams to ensure that every event meets the highest standards across Print, Fabrication, and Technology divisions.

The role requires a strong grasp of project tracking, cross-team collaboration, and operational excellence. By managing timelines, supporting coordination efforts, and maintaining clear communication across departments, the Event Production Manager ensures the seamless and successful delivery of complex, high-impact events.

• Project Planning & Execution: Ability to lead all phases of large-scale event execution, ensuring on-time, on-budget, and high-quality delivery.

• Strategic Planning: Skilled in developing comprehensive project plans with defined milestones, team roles, and aligned objectives.

• Event Operations Oversight: Expertise in managing on-site logistics, setup, and event flow for seamless attendee experiences.

• Team Coordination: Ability to assign and manage work across various internal and external teams.

• Cross-Department Collaboration: Strong ability to unify efforts across departments such as Sales, Execution, Operations, and Finance.

• Process Optimization: Works closely with solution-oriented teams to streamline and integrate processes across the organization.

• Mentorship & Development: Fosters a culture of continuous learning and development within the team.

• Client Satisfaction Focus: Ensures client expectations are exceeded through proactive management and communication.

• Stakeholder Collaboration: Develops key internal partnerships and aligns teams around shared objectives.

• Health & Safety Compliance: Maintains rigorous safety, security, and compliance standards at events.

• Evaluation & Continuous Improvement: Leads post-event reviews to gather feedback and drive future enhancements.

• Operational Process Implementation: Implements procedures that support organizational efficiency and development.

• On-site Presence: Willing and able to travel extensively for site surveys, installations, client meetings, and event oversight.

Required Skills/Abilities:

• Proven leadership in orchestrating sizeable event projects, with a keen sense for managing stakeholder interests.

• A balanced mastery of digital, technical, and project management skills, fostering an environment conducive to success.

• Advanced understanding of change management, adept at navigating project dynamics to secure optimal results.

• Exceptional communication abilities, influencing project narratives and decisions at all organizational levels.

• Experience in leading cross-functional teams and driving accountability within project scopes.

• Proficient in harmonizing multiple project timelines, showcasing superior time and project management competencies.

• Proficiency in a suite of project management tools (e.g., Jira, Confluence, MS Project) and the ability to translate data into actionable insights.

• Adaptability to various project delivery frameworks, with a strategic mindset toward achieving business goals.

• Capacity to discern and adapt to the nuances of different business environments and stakeholder needs.

• Commitment to flexibility and availability, accommodating the dynamic demands of the event production cycle.

• Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays.

Education and Experience:

• Bachelor’s degree (B.A.) or equivalent from a four-year college; or equivalent combination of education and experience

• 5 - 7 years of leadership experience in event management.

• 5 - 7 years in a managerial role with cross-functional project or program oversight, preferably within the print or related industry.

• 5 - 7 years of cross functional project and program management experience, preferably in the print industry

• 5 - 7 years of Technical Project Management experience

• Experience with Corebridge, Smartsheets and Prestige a plus

• Advanced computer skills in Excel and other MS programs as well as databases, production and installation software platforms.