Secretary III (Grant-Funded)

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Secretary III (Grant-Funded)

Employee Classification: Clerical & Secretarial

Institution: Southwest Tennessee Community College

Department: Project M.O.S.T.

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

This is a full-time, position reporting to the Director of the Project MOST Grant. The Secretary 3 is responsible for performing daily clerical operations such as correspondence, filing, preparing timesheets, stipend disbursements, and receptionist duties. This is a temporary grant-funded position which ends September 30, 2027.

Job Duties

• Assists in maintaining accurate, complete, and up-to-date student records.
• Greets all students and visitors cordially with courtesy and respect.
• Assists in maintaining inventory records and typing reports.
• Creates files for all program participants.
• Maintains an accurate filing system.
• May perform other duties as assigned.

Minimum Qualifications

• A minimum of a high school diploma or GED equivalent.
  
• Two - five (2-5) years of general secretarial experience.

Preferred Qualifications

• Bachelor’s degree

Knowledge, Skills, and Abilities

• Knowledge of business English.
  
• Knowledge of arithmetic.
  
• Knowledge of administrative procedures and filing systems.
  
• Knowledge of Microsoft suite. May have knowledge of the computer.
  
• Ability to type accurately from plain copy or rough draft.
  
• Ability to lift and/or move up to 50 pounds.
  
• Ability to establish and maintain effective working relationships.
  
• Ability to express ideas clearly, concisely, and convincingly.
  
• Ability to interact and work with co-workers, faculty, staff, students and the general public.
  
• Ability to type a minimum of 30 wpm and possess good keyboarding skills.
  
• Ability to use good judgment and work effectively under pressure.
  
• Ability to record and maintain files accurately, in paper and software programs.
  
• Ability to maintain confidentiality of records and information.
  
• Ability to interact in an effective and appropriate manner with an ever-growing college population.
  
• Ability to communicate effectively.
  
• Proficient in the use of Microsoft Office applications (i.e., Word, Access, Publisher, Excel, Outlook, etc.).
  
• Exhibit emotional control and stability and stress management and coping ability.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. 

The following person has been designated to handle inquiries regarding nondiscrimination policies:  Dr. Brandon Johnson, Director of People & Culture, myhr@southwest.tn.edu, 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy.

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