Records Program Consultant- U.S. Capitol Police

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

The Records Program Consultant will support the USCP IRMD Support contract, providing operational, analytical, and administrative support to the Records Management (RM) program and general IRMD business operations, working under the direction of Department RM leadership to execute day-to-day RM activities, data collection, reporting, program coordination, and office support across program offices. This position is contingent upon contract award.

You will:

• Support department-wide records inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including records transfers, disposal guidance, and destruction list reviews in accordance with approved retention schedules.
• Prepare and distribute routine RM communications, including newsletters and periodic informational materials for records liaisons and staff.
• Maintain and update Records Liaison (RL) listings and supporting documentation.
• Participate in RM planning meetings, document meeting minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering analytical data, compiling results, and preparing summary reports.
• Assist with training coordination for records liaisons and program staff, including attendance tracking and material preparation.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.
• Provide general business analysis support to OIS and RM programs, including documentation and presentation development.
• Coordinate onsite support activities, as required, to assist with records transport, inventory validation, and stakeholder engagement.
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
• Facilitate occasional leadership administrative request inquiries, such as reserving conference rooms and revising PowerPoint slides for presentations.
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
• Monitor and manage office supply inventory to maintain appropriate stock levels.
• Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements.
• Fulfill printing requests (e.g., business cards, glossy materials).
• Perform basic front desk administrative duties, including receiving and distributing mail, filing materials, and making photocopies.
• Perform other administrative tasks as assigned.

You might be the professional we’re looking for if you have:

• Ability to successfully complete a USCP criminal history check and fingerprinting process and qualify for a USCP identification/access badge is required.
• Authorization to permanently work in the United States without sponsorship.
• Associate’s degree.
• Minimum 3 years of records management and execution experience.
• Strong written and verbal communication skills.
• Ability to analyze records data, identify issues, and recommend solutions.
• Attention to detail and accuracy in records Management analysis.

We will be extra impressed if you have:

• Federal records management exposure and experience with Records Management Information Technology.