Assistant Director, Training Grants - Post Award Administrator

T32 Institutional Research Training Grant Administration (Post Award/Financial)

• →Oversee and participate in relevant post-award and financial activities for T32 training grants, including budget monitoring, expenditure tracking, and reallocation requests.

• →Provide financial data and reports from university financial system (Oracle) on a regular basis.

• →Maintains AURA award data and working with University Research Administration (URA) for necessary edits/updates.

• →Maintains data integrity in Oracle.

• →Processes the Notice of Award for new training grants and new budget years.

• →Collaborates with URA and departmental pre-award administration to request and distribute applicable budget year account number(s) or requesting advance accounts if necessary.

• →Collaborates with training program administrators on the review and maintenance of trainee stipends for the updating of financial projections. Monitor and reconcile trainee stipends, tuition/fees, and institutional allowances against award budgets; process cost transfers and budget modifications as needed.

• →Performs quarterly review of the training grant account projection (TGAP) and subsequently, working with the program administration on necessary corrections or updates. 

• →Responsible for budget year final review of the TGAP and submission to URA with follow up on the Final Financial Report (FFR) being submitted to the funding agency.

• →Maintaining faculty Workday costing allocations, including stipend and fees.

• →Work with program administrator on processing prior approval requests, as needed.

• →Provide needed financial and participant effort information in compliance with NIH requirements to the program administrator for use in completing the annual Research Performance Progress Report (RPPR).

• →Liaise with program administrator to ensure correct stipend disbursements and fringe benefit calculations.

• →Coordinate responses to NIH program officers and Grants Management Specialists for T32-specific inquiries and prior approval requests.

Compliance & Regulatory Oversight

• →Assist program and departmental administrators to ensure all T32 and F31 awards are administered in accordance with NIH Grants Policy Statement, 2 CFR Part 200, and applicable institutional policies.

• →Monitor award terms and conditions, flagging potential compliance issues and coordinating corrective actions with the Office of Sponsored Programs.

• →Oversee effort reporting and salary compliance for T32-supported faculty and trainee appointments.

• →Maintain current knowledge of NIH policy changes, NOT notices, and program announcements affecting training grant administration.

• →Conduct periodic internal audits of trainee records, expenditures, and required documentation to ensure audit readiness.

Stakeholder Engagement & Training

• →Serve as primary post-award liaison for T32 and F31 PIs, trainees, and departmental administrators.

• →Provide guidance and training to new faculty, trainees, and departmental staff on NIH training grant requirements and institutional processes.

• →Participate in pre-award planning for T32 renewals and F31 applications to ensure seamless transition to post-award management.
• →Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• →Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• →Performs other related work as needed. 

• Bachelor's degree in business administration, public administration, finance, or a related field.

• Demonstrated experience administering NIH grants, with direct experience managing T32 or NRSA awards strongly preferred.

• Proficiency with eRA Commons and xTrain; familiarity with NIH RPPR submission processes.

• Working knowledge of 2 CFR Part 200 (Uniform Guidance), NIH Grants Policy Statement, and federal cost principles.

• Experience with university financial systems (eg. Workday, AURA, Oracle, Orbit).

• Ability to work closely with faculty and senior University officials.

• Independently complete projects on time and accurately with minimal supervision.

• Flexibility and ability to work effectively under considerable time pressure.

• Strong analytical and organizational skills with attention to detail and ability to manage multiple awards simultaneously.

• Excellent written and verbal communication skills; ability to explain complex regulatory requirements to diverse audiences.

• Office environment - Hybrid

• Resume (required)
• Cover Letter (preferred)

​
FLSA Status

​
Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.