Lab Administrator

• →Administrative Duties: Manage all calendaring, scheduling, and electronic file management. Assist director in developing lab meeting agendas and attend all operations team meetings. Copyedit lab documents and presentation slides for grammar, spelling, clarity, and consistent formatting prior to submission or distribution. Provide administrative support for the faculty director of the Kersten Institute of Urban Education as directed.
• →Personnel Management: Coordinate with project managers and director to conduct candidate searches as well as recruit, hire, and manage time sheets for temporary staff, student workers, and summer interns. Conduct new hire onboarding—including the collection of CITI human subjects certifications—and office tours. Manage federal work study application process for student employees. Facilitate agreements with independent contractors. Track all expenditures related to hourly employees and independent contractors. Ensure employee compliance with mandatory HR trainings and directives.
• →Facilities Management: Coordinate with university facilities management and IT as needed. Manage office resources, room reservations, and catering. Facilitate agreements with independent contractors and vendors associated with data collection. Work with director to execute data use agreements with affiliated researchers and manage access to electronic data files.
• →Communications: Manage the lab Communications team and oversee communications strategy including social media, website, lab linktr.ee, and annual family newsletter. Manage the lab shared email inbox, listserv, Teams, and Box.
• →Project Support: Assist project manager with the execution of tasks related to research projects, including participant recruitment, enrollment, tracking, consent/assent, and communication as well as fraud checking and data collection tasks. Work with director and project manager to develop, revise, and test data collection instruments.
• →Financial Oversight and Reporting: Maintain accurate financial records, coordinate with grant administrators on expenditures, and prepare monthly financial reports using Orbit/Oracle. Process expense reports and invoices. Ensure timely submission of applications and reports, including funding agency correspondence. Manage budget for and distribution of research participant incentives.
• →Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
• →Assists with researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate guidance.
• →Maintains website (including but not limited to: employment page, news page, staff page, project pages, innovation challenge page).
• →Assists with other administrative projects as needed and acquire higher level guidance and skills.
• →Performs other related work as needed.

• Bachelor’s degree in related field strongly preferred.

• 1-3 years experience with research project management, preferably in the field of education, developmental psychology, family studies, or other applied discipline.
• 1-3 years experience interacting with children or adolescents within school, family, or community settings.
• Prior experience with administrative duties within applied or clinical settings.

• Excellent organizational skills and keen attention to detail.
• Ability to balance and prioritize work tasks effectively and on time.
• Strong written and verbal communication skills, including technical editing skills.
• Communications experience; Canva or other graphic design experience preferred.
• Ability to work with spreadsheets, simple statistical packages (e.g., SPSS), and survey platforms (e.g., Qualtrics).
• Maintain confidentiality and follow university policies regarding data security.
• Working knowledge of policy and practice innovations related to childcare and early education with an eagerness to develop further knowledge in these areas.

• Hybrid work schedule possible, on-site at the Hyde Park campus in Chicago
• Travel to external stakeholder sites as needed
• During data collection or high activity points in the project, additional hours above 20/week may be required. Overtime at time and a half will be applied when more than 40 hours are necessary in a given week.

• Resume (required)
• Cover letter (required)
• References (when asked)

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.