Accounts Payable Manager, Property Management

• →Run day-to-day accounts payable operations for a portfolio of residential, commercial, or mixed-use properties.
• →Handle invoice intake, review, coding, approvals, and payment processing for utilities, maintenance, repairs, capital projects, contract services, and other property-related expenses.
• →Ensure expenses are accurately coded to the appropriate property, entity, general ledger account, and cost center.
• →Maintain payment calendars and process check, ACH, and other approved payment runs in a timely manner.
• →Review aging reports, resolve overdue items, and help prevent late fees, duplicate payments, and missed discounts.
• →Maintain vendor master data, including tax documentation, insurance certificates when applicable, payment terms, and banking information.
• →Review vendor statements and work with vendors and property managers to resolve any payment issues.
• →Serve as the escalation point for vendor inquiries, statement reconciliations, payment discrepancies, and complex invoice issues.
• →Partner with property managers and operations teams to confirm approvals, allocate shared costs, and support budget tracking.
• →Support month-end and year-end close by reconciling AP balances, accruals, and unpaid invoices and preparing related schedules and reports.
• →Ensure compliance with company policy, approval authority limits, trust or owner accounting requirements, and applicable tax reporting obligations, including 1099 preparation.
• →Prepare and analyze AP metrics such as invoice turnaround time, aging, exception rates, and on-time payment performance.
• →Provide excellent internal and external customer service through timely and accurate communication and follow up
• →Perform other duties and special projects, as assigned.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience may be considered.
• 5+ years of progressive accounts payable or accounting experience
• Property management, real estate, HOA, or multi-entity accounting experience strongly preferred.
• Strong knowledge of accounts payable processes, general ledger coding, accruals, reconciliations, and internal controls.
• Experience with property management and accounting software such as Yardi, MRI, AppFolio, RealPage, Nexus, or similar systems.
• Proficiency in Microsoft Excel and financial reporting.
• Knowledge of 1099 reporting, vendor compliance documentation, and audit support requirements.
• Ability to manage high transaction volume across multiple properties while maintaining accuracy and deadlines.

• Experience supporting multi-property portfolios with separate owners, entities, bank accounts, and reporting requirements.
• Background in invoice automation, workflow design, or AP process standardization.
• Familiarity with CAM, common area, shared-cost, or multi-property expense allocations.
• Experience working with maintenance, construction, or capital expenditure invoices and supporting documentation.
• Exposure to internal or external audits in a real estate or property management environment.

• Attention to detail and accuracy
• Accountable for the function’s output
• Organization and follow-through
• Problem-solving and sound judgment
• Vendor relationship management
• Cross-functional communication
• Process improvement mindset
• Ability to prioritize in a fast-paced environment

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, protected Veteran status, or any other applicable legally protected characteristics.