Administration Officer, Administrative Services

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

• Use your administrative and organisational skills in a varied role across our Arts and Society teams
• Join a collaborative team where your contribution helps support staff, students and the wider University community
• Full-time, ongoing role based in Hobart.

The Administration Officer centrally supports the activities of the Academic Units within the Arts and Society portfolio by delivering high‑quality, reliable administrative services across a broad range of functions. These include communications, finance, travel, procurement, people and culture processes, research support, facilities and WHS coordination, event assistance, and academic administration.

The role ensures smooth day‑to‑day operations by providing efficient, customer‑focused service, and by contributing to consistent, streamlined administrative practices across the portfolio’s schools and disciplines.

Success in this role requires the ability to build positive working relationships, collaborate effectively with colleagues, and engage confidently with stakeholders in person, online and by phone. Strong organisational skills, initiative, and the capacity to manage multiple tasks concurrently are essential, alongside competence in utilising administrative systems, including the University’s service management platform (Help Hub).

• →Provide responsive, customer-focused administrative support to academic and professional staff across Arts and Society.
• →Provide accurate, solutions-focused advice and assistance, applying relevant policies and procedures to support staff enquiries.
• →Contribute to a positive and high‑performing service culture by identifying opportunities for service improvement and developing specialist expertise to lead key processes or initiatives. Support learning and teaching programs, including the coordination of student activities and other key administrative tasks.
• →Assist with internal communications and events, engaging professionally with staff, students and the wider community.
• →Contribute to a positive and high-performing service culture by identifying opportunities to improve processes and service delivery.

­What we’re looking for:

• →Demonstrated commitment to customer service excellence and the continuous improvement of systems, processes and procedures.
• →Excellent interpersonal, resilience, communication and influencing skills with a positive, ‘can-do’ attitude that enhance an ability to communicate effectively with a broad range of people.
• →Proven ability to work in a collaborative team environment and demonstrated capacity to act independently within established guidelines.
• →Exceptional organisational skills and a demonstrated ability to perform tasks with a high degree of accuracy, with a commitment to maintaining confidentiality, using discretion and sound judgement.
• →Strong attention to detail.
• →A high level of computer literacy, including competence in the Microsoft 365 suite, and experience with other database operations

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile.
• For further information about this position, please contact Frances Wayman, Manager, Administrative Services, Arts & Society, email -  Frances.Wayman@utas.edu.au
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description Below for full details.

 Position Description - 504174 - Administration Officer.pdf

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Advertised: 25 Sep 2026 Tasmania Standard Time
Applications close: 04 Oct 2026 Tasmania Daylight Time

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