Executive Assistant & Project Coordinator

Join Vail Health, where excellence in healthcare meets the unmatched beauty of mountain living. 

We’re seeking a skilled and proactive Executive Assistant to provide high-level administrative and project coordination support to our Chief Operating Officer, Chief Real Estate Officer, and other members of our Senior Leadership Team. This is an exciting opportunity to contribute to meaningful organizational initiatives while working alongside leaders who are shaping the future of healthcare in our mountain communities.

In addition to two years of Executive Assistant experience, ideal candidates will be organized, have strong executive presence and ability to multitask. 

As an Executive Assistant at Vail Health, you’ll be the go-to person who keeps operations running smoothly for our COO and senior executives. You’ll manage complex calendars, organize leadership meetings, track project budgets, and ensure initiatives stay on schedule. Beyond administrative excellence, you’ll play a critical role in driving strategic projects and communications that align with our mission to elevate health for everyone we serve.

• →Provide confidential, high-level administrative support to the COO, CREO, and other members of the senior leadership team.
• →Create and manage meeting agendas, notes, and action items, ensuring follow-through and accountability.
• →Track project budgets, process purchase orders and invoices, and prepare monthly financial updates.
• →Maintain daily, monthly, and annual calendars to optimize executive time and productivity.
• →Develop professional presentations and communications using various tools and media.
• →Partner with the Project Management Office (PMO) to apply project management principles and support organizational initiatives.
• →Manage small projects independently from start to finish, ensuring objectives, timelines, and outcomes are met.
• →Collaborate with internal and external partners to maintain project timelines and budgets.
• →Work closely with other executive assistants to coordinate organization-wide projects and initiatives.
• →Prepare correspondence, reports, memorandums, and other materials as requested.

This description reflects the general nature of the role and may not include all responsibilities or requirements.

• Minimum 2 years of experience as an Executive Assistant required.
• 3+ years of prior administrative experience supporting executive-level leaders preferred.

• None required.

• Associate degree preferred.