Associate, People and Experience Team

Our EMEA People & Experience team is breaking the mould of a “traditional HR team” by taking a high touch, empathetic approach to everything we do - from daily admin tasks, to the highest level strategic planning. We aim to do it all with empathy, professionalism, patience, a little humour, and a lot of kindness, with the employee experience at its core.

Want in? Do you pride yourself on your ability to stay up to speed on daily tasks, and get a serious sense of accomplishment when things are knocked-off your to-do list?  Are you an organisational wizard who loves to multi-task? Do you love a good process, and have a desire to continuously improve the way we do things? Do you love accurate data entry and analysis? We just might have a role for you! We’re looking for a People and Experience (PET) Associate to join our team in London!

• Handle PET administrative tasks with 100% database accuracy within our systems such as HiBob, Moore Payroll, ClickUp, Greenhouse etc. In fact, you have an eye for perfection in this area! 
• Responsible for all paperwork such as employee contracts, reference letters, promotion letters, leaver letters, etc
• Be an experience ambassador for the full employee lifecycle, from onboarding through to offboarding and everything in between
• Provide speedy and efficient responses to all day to day / first line people queries from employees
• Be our data champion, pulling reports for the People team, managers as appropriate and being able to assess general themes, insights and more!
• Support the People Operations team with systems and administrative support 
• Partner with our Finance team to prepare the monthly payroll inputs and process PET related invoices
• Provide administrative support for employee relations issues as required, including note taking, letter drafting, etc
• Create and own reports for tracking absence and holidays

We value Personality, Ambition, Potential and Experience, however from our experience, we believe the following qualities will be highly successful in this role:

• Detail-oriented with excellent organisational, prioritisation, and multitasking skills
• Adept and comfortable working through frequent change in a dynamic, fast-paced environment
• A team player with a positive attitude and strong interpersonal and communication skills
• Handle data with confidentiality, discretion and integrity
• We operate in English, therefore proficiency in written & spoken English is essential, however additional languages or experience in European countries is a plus
• Ability to be proactive, solution oriented and use your own initiative
• Be task-oriented and a brilliant doer who loves to get going while ticking the right boxes in their to-do list
• Have a keen interest in building and maintaining world class employee experiences, with a focus on high performance, reward & wellbeing
• Learn, embrace and champion the Vayner Culture. We want you advocate it to every step you make as you thrive and grow with us
• Prior work experience in a media/creative agency or a start-up (internships included) is a plus but not required
• Proficient in G-Suite (Gmail, Calendars, Shared Drive, Docs, Sheet, etc) & Microsoft Office (Word, Excel, Powerpoint, etc) 

• Opportunity to progress in a global creative and media agency
• Work with a team of passionate people who are cheerleaders of your career development
• Solid experience as a generalist within People & Experience and the opportunity to shape the employee experience for our people
• Passionate about specific areas of People & Experience? You’ll have the opportunity to deep dive into areas you’re particularly interested in