Payroll & HR Administration Specialist – EMEA (Iberia Focus)

Payroll & HR Administration Specialist – (Spanish Payroll)

• →Manage end-to-end payroll processes for Spain & Portugal in partnership with external vendors, including ADP
• →Act as the main point of contact for ADP, ensuring accurate and timely payroll delivery
• →Review and validate payroll outputs (earnings, deductions, taxes, Social Security, benefits) to ensure compliance with local regulations
• →Process payroll-related changes such as new hires, terminations, contract updates, absences, and statutory reporting
• →Respond to employee payroll queries in Spanish and provide clear guidance on payroll and labour-related topics
• →Administer Spain’s Flexible Compensation Plan, including employee enrolment, vendor coordination, and payroll deductions
• →Maintain accurate payroll and HR data in internal systems and perform regular quality checks
• →Prepare payroll reports and support Finance, audits, and compliance activities
• →Contribute to payroll process improvements, system implementations, and standardisation initiatives across EMEA

• Fluent Spanish (essential) – for employee and vendor communication
• Proven experience in Spanish payroll  preferred – including labour law and Social Security
• 2–4 years’ experience in payroll & HR operations (multi-country or shared services preferred)
• Strong attention to detail and analytical skills

• Payroll systems, HRIS/HCM platforms, and MS Office
• Ability to interpret and explain payroll and labour regulations

• Spanish – mandatory
• English – mandatory
• Portuguese – a plus