People Operations Specialist

PL·Warsawmid

Hr SpecialistPeople

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Quick Summary

Overview

Work mode: Hybrid Reports to: VP Finance Voyagu is a San Francisco-based travel management company that connects premium travelers with travel experts for better and easier trip planning, booking,

Technical Tools

Hr SpecialistPeople

Own end-to-end contractor lifecycle (onboarding to offboarding)
Act as single point of contact for contractors
Ensure accuracy and control of contractor compensation and payments
Support and control payroll-related processes
Combine operations, documentation, and financial control responsibilities

Responsibilities

~1 min read

→Own contractor payment process end-to-end (data → validation → payout readiness)
→Ensure full alignment between signed contracts, agreed rates, and actual payments
→Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
→Support preparation of monthly contractor payroll files
→Calculate and verify variable compensation (bonuses, incentives, commissions)
→Track and document all compensation changes (rate updates, one-offs, corrections)
→Identify discrepancies between expected vs actual payments and resolve proactively
→Ensure timely and accurate payouts in cooperation with Finance and external providers
→Maintain structured compensation database (rates, payment terms, history)
→Support audit readiness (all payments must be traceable to contracts and approvals)

Prepare regular contractor payroll reports (monthly / ad hoc)
Provide visibility on total contractor cost (by team / function / geography)
Track planned vs actual payments and explain deviations
Maintain structured datasets for compensation and payments
Support Finance in forecasting contractor-related expenses
Build and maintain simple dashboards / reports (Excel / Google Sheets)
Ensure all compensation data is transparent, consistent, and easily reconcilable

Requirements

~1 min read

1–2+ years of experience in payroll, compensation, finance operations, or HR operations
Hands-on experience working with payments, payroll data, or financial records
Experience working with contracts, invoices, or structured documentation
Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
Proven ability to work with numbers accurately and consistently
Experience managing multiple workflows and deadlines simultaneously
Strong attention to detail and ability to identify inconsistencies
Experience working in structured, process-driven environments
Fluent English (written and spoken)