FT - Legal Billing Specialist (P3)

• Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
• National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
• Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions.
• Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
• A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players
  

• Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
• Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
• Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
• Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
• An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.
  
  

• →Billing & Invoicing Execution
• →Insurance Defense Billing
• →Corporate & Transactional Billing
• →Accounts Receivable Support
• →Accounts Payable Support

• →📄 Billing & Invoicing Execution
  • →Coordinate monthly billing cycles by confirming time entries across all timekeepers
  • →Prepare, review, and finalize pre-bills before submission
  • →Ensure invoices are accurate, compliant, and aligned with client-specific requirements
  • →Submit invoices on time, following strict billing guidelines and deadlines
  • →Open and maintain new matters with correct billing structures and rates
  • →Support reporting and tracking of billing performance metrics
    
    
• →⚖️ Insurance Defense Billing
  • →Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
  • →Ensure all documentation, approvals, and expense rules are met
  • →Identify and resolve billing issues before submission to prevent reductions
  • →Navigate and manage submissions across multiple e-billing platforms
    
    
• →🏢 Corporate & Transactional Billing
  • →Handle a mix of recurring and ad hoc billing requests
  • →Execute urgent, time-sensitive invoices tied to deal closures or settlements
  • →Manage flat-fee billing arrangements and custom billing structures
  • →Prioritize effectively between high-volume and urgent transactional work
    
    
• →📊 Accounts Receivable Support
  • →Monitor incoming payments and deduction notices via shared inboxes
  • →Review and track invoice reductions (50–100/month)
  • →Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
  • →Provide summaries of outstanding issues and upcoming deadlines
  • →Research invoice statuses through e-billing portals
    
    
• →💳 Accounts Payable Support
  • →Manage AP inbox and process incoming expense requests
  • →Accurately input and code expenses into internal systems
  • →Ensure all receipts and documentation are properly stored and accessible
  • →Upload payment data into systems like Bill.com
  • →Assist with processing and escalating payment requests

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team.
• 💼 Own a High-Impact Role – Be the go-to expert for billing operations
• 📈 Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires
• 🧠 Deepen Your Expertise – Work across billing, AR, AP, and financial workflows
• 🚀 Make a Real Impact – Your work directly improves efficiency and reduces operational strain.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our clients’ journey to success!