Internal - HR Assistant (Part-time)

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

• →👋 Onboarding & Offboarding
  • →Send orientation calendar invites and coordinate onboarding timelines
  • →Create and manage individual team member folders in Google Drive
  • →Upload, organize, and track all onboarding documentation
  • →Follow up on missing or pending onboarding requirements
  • →Assign VPN licenses and coordinate system access
  • →Schedule offboarding calls and ensure all exit steps are completed
  • →Remove system and VPN access for separated team members
    
    
• →📊 HR Systems, Tools & Data Management
  • →Maintain HR trackers, dashboards, and internal spreadsheets
  • →Ensure data accuracy across HR systems, PTO tracking, benefits, and reports
  • →Verify updates are completed correctly and in the proper sequence
  • →Identify inefficiencies and assist with process improvements or automation
    
    
• →🏥 Benefits & Insurance Administration
  • →Monitor benefits eligibility after probationary periods
  • →Send enrollment forms to eligible team members
  • →Submit completed forms to the insurance provider
  • →Validate Statements of Account for accuracy
    
    
• →💬 Employee & Client Communication
  • →Act as an HR point of contact for team members, clients, and internal teams
  • →Respond to routine HR inquiries and escalate when needed
  • →Assist with pay increase requests by organizing and tracking documentation
    
    
• →⏱ PTO, Timekeeping & Reporting
  • →Maintain client-specific PTO policy records
  • →Track and update PTO usage in monitoring sheets
  • →Generate Hubstaff and Teramind reports
  • →Prepare weekly internal updates (new hires, birthdays, anniversaries)
  • →Coordinate with Client Success on missing or incorrect time entries
    
    
• →💻 Company Property Monitoring
  • →Facilitate client requests for company-issued equipment
  • →Source suppliers and submit options for approval
  • →Prepare and send Company Property Agreements
  • →Maintain accurate company property tracking summaries
    
    
    

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• →🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
• →💰 Great Starting Salary – Competitive compensation to reward your contributions.
• →🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯
• →🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
• →👨‍⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
• →💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
• →🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!

Review this Doc first!

How to Prepare for the Recruiting Process -

https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

• Time
  • Full Time, 4:00 to 8:00am PHT
    • Can eventually transition to Full-time work
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • G-Suite (Google Doc, Google Sheets, Google Drive)
  • Slack
  • HR Tracking Software
  • HubStaff / Teramind (Nice-to-have)
    
    
• Compensation
  • $3,600 to $4,800/yr