Procurement Coordinator

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

• →Manage the full purchase order lifecycle, including creation, modification, monitoring, issue resolution, and stakeholder support.
• →Review purchase requisitions and supporting documentation to ensure completeness, accuracy, and compliance.
• →Maintain accurate procurement records, vendor information, and documentation within procurement and ERP systems.
• →Support procurement compliance by reviewing purchasing activities and addressing non-compliant transactions.
• →Assist with supplier onboarding, documentation collection, and vendor record maintenance.
• →Coordinate with suppliers, Finance, Accounts Payable, and business stakeholders to support efficient procurement operations.
• →Support procurement audits by gathering and providing required records, approvals, and supporting documentation.
• →Maintain standard operating procedures, work instructions, and training materials related to procurement processes.
• →Identify opportunities to improve procurement workflows, data accuracy, and operational efficiency.

• →Grade 12 / National Senior Certificate (Matric) or equivalent.
• →Bachelor's Degree in Business, Supply Chain Management, Procurement, Finance, Accounting, Operations Management or a related field.
• →Minimum of 5 years' experience in procurement, purchasing, accounts payable, supply chain, finance operations, or related business functions.
• →Proven experience managing purchase orders, supplier onboarding, procurement compliance, invoice resolution, and procure-to-pay (P2P) processes.
• →Experience using ERP systems, preferably Microsoft Dynamics 365 Finance & Operations.
• →Experience using procurement platforms such as Ariba, Coupa, Simfoni, Prokuria, iValua, or similar systems.
• →Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.

• Strong knowledge of procurement, purchasing, purchase order administration, and procurement controls.
• Knowledge of procurement documentation requirements, supplier records management, and compliance processes.
• Excellent attention to detail with the ability to maintain accurate records and data.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Experience maintaining standard operating procedures, work instructions, and process documentation.
• Strong written and verbal communication skills with the ability to engage effectively with stakeholders at all levels.
• Ability to collaborate effectively with suppliers, Finance, Accounts Payable, and cross-functional teams.
• Strong analytical and problem-solving skills with the ability to identify and resolve procurement-related issues.
• Ability to work effectively within established policies, procedures, approval workflows, and compliance requirements.
• Process-oriented, controls-focused, and committed to continuous improvement.

#LI-KS1

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.