Project Administrator

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

• Supporting architects and designers by organising and maintaining projects and design documentation.
• Maintaining project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs and other project information.
• Uploading, distributing, tracking and filing drawings and documents using digital document management platforms.
• Assisting with document naming, revision control, filing standards and ensuring current documentation is in circulation.
• Preparing document transmittals and supporting the timely distribution of information to internal teams, consultants and clients.
• Assisting with the preparation and compilation of tender documents.
• Coordinating document submissions for planning, building approvals and client milestones.
• Supporting the secure storage, retrieval and archiving of hard-copy and digital project files.

• Experience in a similar project administration or document control role.
• Strong organisational and time-management skills.
• A high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark-up tools.
• The ability to support multiple projects and contribute to timely project delivery.
• Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
• Exposure to ISO 9001 or internal quality assurance systems.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.