Accounts Payable Manager

BrooklynFull Timemid

Finance & AccountingAccounts Payable Manager

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Quick Summary

Overview

About EpicWorks This role will work directly for EpicWorks (EPWX) and will not be an employee of the Working Families Party or Working Families Power.

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Finance & AccountingAccounts Payable Manager

About EpicWorks

This role will work directly for EpicWorks (EPWX) and will not be an employee of the Working Families Party or Working Families Power.

EpicWorks is a non-stock not-for profit company that provides high-quality financial, people, and operational infrastructure to a portfolio of organizations in both the non-profit sector and the world of American Progressive Politics. We partner with values-aligned organizations to ensure they have the expertise, systems, and operational excellence necessary to grow their impact sustainably.

The Accounts Payable (AP) Manager provides leadership and oversight for the Accounts Payable function of the Finance Department. This role ensures timely and accurate processing of all payables, maintains compliance with internal controls and regulatory requirements, and drives continuous process improvement. The AP Manager supervises AP Specialists, reviews work for accuracy and ensures the AP team meets deadlines while supporting staff development.

The AP Manager acts as the primary point of escalation for AP-related issues, partners with other departments to resolve vendor and payment concerns and consistently reviews the AP aging and general ledger to ensure completeness and accuracy. This role plays a critical part in maintaining audit readiness, enforcing financial controls, and supporting organizational policies and procedures.

Leadership & Supervision

Supervise and mentor AP Specialists, provide coaching, training, and development opportunities.

Assess team strengths and delegate responsibilities to balance workload effectively.

Conduct regular one-on-one meetings and performance reviews.

Provide escalation support for complex or sensitive vendor/staff issues.

Accounts Payable Oversight

Oversee timely processing of invoices and vendor payments, ensuring accuracy, proper coding, and policy compliance.

Review AP entries and reconciliations for completeness and adherence to GAAP and organizational policies.

Monitor AP aging and general ledger accounts; resolve discrepancies proactively.

Ensure compliance with internal approval processes and financial controls.

Maintain vendor files and records in accordance with audit and compliance requirements.

Process Improvement & Compliance

Lead development and refinement of AP policies, procedures, and internal controls.

Partner with Finance leadership to streamline workflows and introduce automation where appropriate.

Ensure audit readiness by maintaining proper documentation and reconciliations.

Support regulatory and tax compliance (e.g., annual 1099 filings) for AP-related activities.

Collaborate cross-departmentally to improve vendor onboarding, communication, and payment processes.

Collaboration & Communication

Serve as primary AP liaison with other Finance functions, departments, and vendors.

Provide guidance to staff and managers on AP-related policies and procedures.

Communicate clearly and promptly regarding payment status, issues, and resolutions.

Provide support and communication for organizational staff and departments, and for external partners/vendors about policies, updates, transaction activities and general inquiries.

Maintain filing system for financial documents and records.

Assist with periodic ad hoc reporting.

Organize and manage annual 1099/1096 tax filings.

Other duties as assigned.

Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).

High skills in Microsoft Excel

Minimum 7 years of progressive AP or Finance experience, with at least 3 years in a supervisory/managerial role.

Strong knowledge of GAAP and AP best practices.

Experience with accounting systems (FundEZ, QuickBooks, or equivalent) and AP automation tools.

Demonstrated ability to lead and develop staff.

Strong analytical skills with experience reconciling GL accounts and resolving discrepancies.

Excellent organizational skills: ability to prioritize and meet deadlines in a fast-paced environment.