Senior Finance Analyst - Payment PTP (Accounts Payable) | WPP SSC MY

Malaysia·Petaling Jayasenior

Finance & AccountingAccounts Payable

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Quick Summary

Requirements Summary

Job Description Accounts Payable (AP) & Invoice Processing: Receive and scan vendor invoice/vendor billing files and supporting documents Check all invoices for proper documentation,

Technical Tools

Finance & AccountingAccounts Payable

Why we're hiring:

The Senior Analyst, Purchase to Pay (PTP), is part of a team responsible for performing day to day tasks within the Purchase to Pay (PTP) function covering Accounts Payable, Travel & Expense and Payment, as well as Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the PTP function as assigned by the PTP manager.

Key responsibilities include accurate and timely recording and payment of vendor invoices, statutory payments, employees claim and intercompany transactions in accordance to the defined SLAs/KPIs while adhering to Company policies and procedures as well as relevant legal and statutory requirements.

The Senior Analyst will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP process which includes system enhancement and process improvement.

What you'll be doing:

Receive and scan vendor invoice/vendor billing files and supporting documents

Check all invoices for proper documentation, attach the invoice to the AP System and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, Standard Operating Procedure (SOP).

Process invoices, credit memos and debit memos in a timely and accurate manner according to SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)

Ensures that all invoices assigned are properly accounted for at the end of each business day.

Respond to vendor inquiries. Follow up with vendor and respective OpCo to resolve all discrepancies in a timely manner

Verifies vendor accounts by reconciling monthly statements and related transactions.

Perform reconciliations of vendor statements, research and address discrepancies as appropriate.

Review reconciliation and supporting documentation for purchases made by Company Settled Credit Card and revert to OpCo on queries

Properly book and upload all intercompany transactions

Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)

Generate proposed payment selection file or be the reviewer of proposed payment selection file in accordance with agreed timetable.

Submit the payment selection file to the OpCo in line with the agreed timetable or be generater of payment confirmation file in accordance with agreed timetable, base on proposed payment selection approved.

Review, request amendments where applicable, and submit to approvers to authorise payment aligned to the agreed timetablet or be the reviewer the amendments and regenerate payment confirmation.

Transact payment to bank in accordance with the country/OpCo banking functionality

Responsible for the following tasks related to payments:

Act as main contact with bank regarding payments queries.

Process Time and Expense (T&E) related payment.

Process and post cheque and wire remittance deposits to the appropriate bank account and invoices, ensuring reconciliation of the batch.

Ensures payment is made to vendors in accordance to Company Policy and SOX Guidelines

Work with Master Data Team to set up new vendors in the system or updating existing vendor details.

Ensure correct e-mail contact details of payment beneficiary are recorded in master data

Generate remittance advice

Work with Record to Report (RTR) on all payment transactions on bank reconciliations, resolve reconciling items and escalate to the OpCo any unreconciled/aged items for resolution/confirmation of treatment

Perform review checks of claim submitted: valid receipts, valid tax, valid approval in line with the OpCo policy (where there is no systemic workflow) and that the claim information matches the supporting receipts

Where required, amend the tax codes in accordance with the local tax legislation based on approval from Manager

Process claim for payment or reject the claim (providing reasons for rejection)

Submit payment file aligned to the timetable agreed with the OpCo

Responsibilities

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Generate aging reports, identify critical issues and drive resolution independently

Accountable and responsible for the quality, accuracy and timely delivery of scope assigned in accordance to the SLAs/KPIs defined with management and agreed with OpCo

Handle high complexity issues with minimal guidance from Team Lead / Manager.

Perform account reconciliations and journal entries at month end close.

Issue reports on a monthly basis and assist Manager to drive achievement of KPI and SOX requirements on periodic report and review.

Drive month end close activities and help Manager to coach junior team members.

Process back up reports for data storage/archiving.

Proactively identify, propose and implement continuous improvement opportunities in existing processes within the team.

Lead Continuous Projects, workshops and trainings for the PTP team and across the SSC as PTP subject matter expert

Comply to internal and external regulations and procedures, that should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)

Guide new and existing team members through proper knowledge transfer; sharing of resource, knowledge and experience and best practice thereby ensuring quality is maintained through any staff transition.

What you'll need: