CEO Secretary

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational growth. 

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It’s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

•  Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
•  Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
•  Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO’s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

This role reports to the CEO, WPP Media PK

• Maintain and proactively manage the CEO’s complex calendar, including meetings, appointments, and travel arrangements.
• Prioritize engagements and optimize CEO’s time to align with business priorities.
• Prepare briefing materials, agendas, and background documents for all meetings.

• Screen, prioritize, and respond to CEO’s email and communications on their behalf when appropriate.
• Draft letters, emails, reports, and presentations with accuracy and professionalism.
• Facilitate clear and timely communication between CEO and stakeholders.

• Organize executive meetings, including logistics, materials, and minutes.
• Ensure action items are tracked and followed up with relevant teams.
• Attend internal/external meetings to capture key decisions and deliverables. 

• Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
• Prepare detailed travel briefs, expense claims, and itineraries.

• Handle sensitive information with discretion and strict confidentiality.
• Maintain organized records for legal, strategic, and operational documentation. 

• Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
• Represent the CEO’s office professionally and appropriately in all interactions. 

• Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
• Facilitate coordination with functional heads and project stakeholders.

• Exceptional verbal and written communication skills.
• Superior organizational and time-management abilities.
• Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
• Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
• Strategic thinking with high emotional intelligence and discretion.
• Ability to anticipate needs, solve problems independently, and work under pressure.

Education

• Bachelor’s degree in business administration, communications, or related field (Master’s preferred but not required).

Experience

• 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data & Analytics in Pakistan.