Logistics Specialist

To own day-to-day domestic logistics operations, ensure timely pickups and deliveries, manage vendor service invoice processing, and support export & import execution while maintaining strong SLA adherence, cost control, and accurate logistics reporting.

• Own end-to-end domestic transportation operations:

o Supplier → Warehouse

o Warehouse → Freight forwarder - Export gateway / customer

• Plan and execute:

o Daily pickups and dispatch schedules

o Route and vehicle allocation with transporters

• Coordinate with:

o Domestic transporters, couriers, 3PL partners

• Track:

o On-time pickup & delivery performance

o Transit delays and exceptions

• Act as first-level escalation for domestic shipment issues

• On-time pickup

• On-time delivery

• Domestic shipment aging

• Support execution of:

o Export shipments (courier / air)

o Imports, returns, re-exports

• Prepare and validate:

o Commercial invoices

o Packing lists

o Shipping instructions

• Coordinate with:

o CHAs, freight forwarders, couriers

• Track shipment milestones and escalate delays to Head – Logistics

Vendor Service Invoice Processing (KEY RESPONSIBILITY)

• Own end-to-end logistics vendor invoice processing:

o Domestic transporters

o Couriers

o Freight forwarders

• Validate invoices against:

o Approved rate cards

o RFQ contracts

o Actual service delivery

• Identify and resolve:

o Overbilling

o Duplicate billing

o Incorrect accessorial charges

• Coordinate with Finance for:

o GRN / service entry

o Timely payment processing

• Maintain invoice aging trackers

• Maintain daily / weekly trackers for:

o Domestic shipment volumes

o On-time pickup & delivery %

o Shipment aging

o Invoice processing status

• Support:

o Monthly logistics MIS

o MBR / QBR data preparation

• Highlight trends:

o Cost overruns

o Repeated service failures

o Vendor performance gaps

• Shipment execution accuracy

• Exception closure TATInvoice Processing

• Invoice first-pass accuracy

• Invoice processing TAT

• Billing discrepancy rate

• Cost variance vs approved rate

• Vendor SLA adherence %

• Strong domestic logistics execution experience

• Working knowledge of export & import processes

• Experience in logistics vendor invoice validation

• Strong Excel & Presentation skills (mandatory)

• High attention to detail and follow-up

• Ability to coordinate with Finance and vendors