B-CPT-10733 Real Estate Operations & Executive Administrative VA (Bilingual)

• Schedule, confirm, and reschedule medical appointments.
• Coordinate referrals between healthcare providers and specialists.
• Verify insurance participation, referrals, and authorizations.
• Organize medical records, laboratory results, and intake paperwork.
• Maintain medical follow-up calendars and reminders.
• Prepare appointment summaries and question lists for upcoming visits.

• Manage the owner's personal calendar alongside business commitments.
• Conduct travel research and coordinate flight, hotel, and itinerary bookings.
• Coordinate household and family scheduling.
• Complete remote personal errands, appointment scheduling, and research projects.
• Organize personal documents and contact information.
• Maintain complete confidentiality regarding all personal, family, and healthcare matters.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Advanced administrative or executive assistant experience.
• Experience supporting real estate professionals, property managers, or short-term rental businesses is highly preferred.
• Strong understanding of U.S. business communication and professionalism.
• Excellent written and verbal English communication skills.
• Outstanding organizational and time management abilities.
• Strong analytical thinking and problem-solving skills.
• Ability to prioritize multiple responsibilities independently.
• Highly proactive with excellent follow-through.
• Exceptional attention to detail.
• Ability to maintain confidentiality and professionalism at all times.
• Comfortable documenting and improving workflows through SOP creation.
• Willingness to learn new software and automation tools.

• Experience in real estate transaction coordination.
• Property management or landlord administration experience.
• Experience supporting Airbnb or furnished rental operations.
• Familiarity with MLS systems (training provided).
• Experience using CRM platforms.
• Experience coordinating vendors and service providers.
• Experience supporting executives or business owners.
• Interest in automation and operational efficiency.

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior- Advanced Level
• Contracted Hours per Week: 20 hours/week
• Daily Working Time: 12 PM-4 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: Female
• LANGUAGES SPOKEN/PREFERENCE: English/Spanish (Bilingual)
• ACCENT PREFERENCE: Level A–B (Excellent Written and Spoken English)
• REGION PREFERENCES: South America and the Philippines

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday
• Daily Working Time: 12 PM- 4 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement