CPT-10967 Real Estate Transaction Coordinator (Colorado Focus)

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

Client is seeking a highly detail-oriented and proactive Virtual Assistant to support residential real estate transactions from contract to close, with a primary focus on Colorado-based transactions.

This role is ideal for someone who thrives in a fast-paced environment, takes ownership of processes, and demonstrates strong problem-solving abilities. The ideal candidate will ensure all transaction steps are executed accurately, on time, and in full compliance with brokerage and state requirements.

Contractors will be required to provide services that align with the following client tasks:

• MLS & Listing Management
  Input and manage property listings across multiple MLS platforms
  Ensure all listing data is accurate, complete, and updated in real time
  Manage status updates including active, pending, and sold
• Transaction Management & Compliance
  Submit and manage transaction files within brokerage systems
  Maintain complete, organized, and audit-ready documentation
  Ensure compliance with real estate regulations and brokerage standards
  Monitor all required documents and signatures throughout the transaction lifecycle
• Contract-to-Close Coordination
  Track and manage all contract deadlines and key milestones
  Coordinate inspections, appraisals, walk-throughs, and closings
  Communicate with agents, lenders, title companies, and clients
  Proactively identify and resolve issues that may delay closing
• Document & File Management
  Organize and maintain all transaction-related documents
  Review title commitments for accuracy and potential issues
  Track invoices, receipts, and repair-related documentation
  Ensure all files are complete prior to closing
• Advanced Transaction Support (As Needed)
  Assist with specialized processes such as septic transfers and solar transfers
  Support drafting of repair requests, inspection objections, and resolutions
  Provide additional transaction support based on client needs

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• 3+ years of experience in real estate transaction coordination or similar role
• Experience with U.S. real estate transactions required (Colorado preferred)
• Strong understanding of contracts, timelines, and compliance requirements
• Experience working with MLS systems and transaction management platforms
• Exceptional attention to detail and organizational skills
• Ability to manage multiple transactions simultaneously
• Strong communication and problem-solving abilities
• Proactive, self-motivated, and able to work independently

• MLS Systems | REcolorado, IRES, PPAR, Summit, Grand Junction, Pueblo (or similar)
• Transaction Management | SkySlope, KW Command, Compass, BrokerSumo, RealSmart Agent
• Communication | Gmail, phone systems, or CRM communication tools
• File Management | Google Drive, Dropbox, or similar
• Tracking | Google Sheets / Excel

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday
• Daily Working Time: 8 AM to 5 PM MST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support/Real Estate
• REQUESTED EXPERIENCE TIER LEVEL: Senior-Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 8 AM-5 PM MST
• Scheduled Working Days: Monday-Friday
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A–B (native or near-native preferred)
• REGION PREFERENCES: Any