Recruitment Coordinator

We are seeking a detail-oriented and proactive Recruitment Coordinator to manage and support the full recruitment lifecycle while contributing to broader HR operations. This role plays a key part in attracting, hiring, and onboarding talent, including graduates and seasonal staff, while ensuring a professional and seamless candidate and employee experience.

Main Responsibilities

Recruitment & Selection:

• Partner with line managers to understand workforce requirements, plan recruitment activities, and ensure hiring aligns with operational and budgetary needs.
• Develop, refine, and advertise job descriptions across various platforms to attract high-quality candidates.
• Manage the full recruitment process, including sourcing, screening, shortlisting, and interview coordination.
• Conduct structured interviews and support hiring managers with selection decisions.
• Lead and manage graduate recruitment initiatives and early talent pipelines.
• Coordinate recruitment of seasonal production workers to meet operational timelines.
• Arrange and oversee candidate assessments such as psychometric testing, background checks, and medicals.
• Facilitate salary discussions and manage the full employment offer process.
• Draft and issue employment contracts in line with company policies and labour legislation.

 Onboarding & Induction:

• Manage onboarding processes, ensuring documentation and system access are completed before start dates.
• Facilitate Day 1 induction sessions to ensure smooth integration into the organisation.
• Coordinate and schedule role-specific and departmental induction programmes.
• Schedule and facilitate Month 1 induction schedules for new employees, including sending reminders, managing attendance, and assisting with queries and changes as needed.
• Oversee onboarding and integration of graduate employees.
• Manage part-time and holiday work programmes for current students.
• Liaise with IT and other departments to ensure employees are equipped from day one.
• Prepare welcome notes to introduce new employees on their first day.

 HR Systems & Administration:

• Administer and maintain BambooHR (HRIS), ensuring accurate employee data and records.
• Generate HR reports and recruitment metrics to support decision-making.
• Maintain accurate filing and documentation of recruitment and HR records.
• Upload global public holidays on BambooHR annually.
• Review and approve psychometric assessment invoices from the Assessment Centre.

 Ad hoc HR Support & Coordination:

• Provide HR support to employees and managers, addressing queries and providing guidance.
• Prepare and issue employment-related documentation.
• Support Learning & Development initiatives and administer TalentLMS.
• Assist in maintaining HR policies and contract of employment templates.
• Support offboarding processes, including exit interviews and UIF documentation.
• Arrange personal psychometric assessment feedback sessions for new employees.

Skills and Capabilities

• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Able to work well under pressure.
• Excellent communication and interpersonal skills.
• Able to manage multiple priorities effectively.
• High degree of professionalism and confidentiality.
• Able to work independently and as part of a team.
• Comfortable with routine work but flexible enough to adjust to ad hoc situations.

Minimum Requirements

• BCom/BA degree in Human Resources or Industrial Psychology.
• 2–4 years’ experience in Recruitment coordination.
• Strong knowledge of recruitment processes and best practices.
• Experience with BambooHR or similar HR systems will be advantageous.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Full professional proficiency in Afrikaans and English (speaking and writing).