Procurement Officer ( Kapiri )

Alistair is one of East and Southern Africa’s fastest growing service companies, providing a variety of self-delivered logistics solutions with core competencies in road freight and operational hire of material handling equipment. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. At the moment, the Group employees over 800 personnel, delivers services across sixteen countries and is poised for significant further expansion.

Core Competencies:

• Material Supply
• Customs Clearance
• Road Freight
• Material Handling
• Storage and Warehousing
• Offshore & Onshore Equipment Rental
• Specialized Inspection Services

Vision
To be known as the Company that makes Africa work better.

Company Behaviours
Honesty, Customer Focus, Continual Improvement, Humility, and Safety.


Role Purpose

The Mid–Senior Procurement Officer will be responsible for managing procurement, inventory coordination, and procurement governance for the Kapiri operation. The role is critical in ensuring the availability of fleet spares, workshop consumables, fuel-related requirements, and operational materials required to support workshop and transport operations across Zambia and regional routes.

The position will oversee procurement execution, supplier coordination, stock control alignment, emergency procurement support, and system compliance while ensuring full adherence to company procurement procedures, SAP controls, and inventory governance standards.

The role requires strong operational understanding, technical procurement capability, and the ability to work within a high-pressure transport and fleet maintenance environment where downtime directly impacts operational performance.

Accountabilities & Responsibility Areas 

• Manage daily procurement activities for Kapiri workshop and operational requirements in accordance with approved procurement procedures and company governance controls.
• Source and coordinate procurement of truck, trailer, workshop, tyre, fuel, and operational support items through approved supplier channels and Purchase Order processes.
• Ensure all procurement activities follow the “No PO No Purchase” principle and maintain proper documentation, approvals, and audit trails at all times.
• Monitor stock levels and coordinate replenishment planning to ensure critical spares and consumables remain available to support fleet maintenance and operational continuity.
• Coordinate emergency procurement requirements and breakdown support while maintaining procurement discipline and cost control.
• Work closely with workshop teams, operations, and stores personnel to ensure procurement requirements are planned and executed effectively.
• Ensure all Goods Receipts (GRPOs), Purchase Orders, supplier invoices, and supporting documentation are accurately processed and aligned between SAP and operational systems.
• Support and enforce alignment between SAP and FMP (Fleet Maintenance Pro) to ensure accurate inventory control and stock visibility.
• Monitor and coordinate intercompany stock transfers between entities and workshops, ensuring proper tracking, documentation, and accountability.
• Assist with supplier negotiations, supplier performance monitoring, and sourcing alternative suppliers where required.
• Ensure procurement and stores activities comply with company audit requirements and inventory governance standards.
• Participate in stock counts, inventory audits, variance investigations, and corrective action implementation. Maintain accurate procurement records, supplier information, pricing history, and procurement tracking reports. Support the implementation and maintenance of procurement process improvements, reporting structures, and operational controls.
• Assist in preparing procurement data, reports, and analysis required by management.

Mandatory Requirements 

• Diploma or Degree in Procurement & Supply Chain Management, Purchasing & Supply, Business Administration, Logistics, or related field.
• Minimum CIPS Level 4 qualification required. CIPS Level 5 or progress towards MCIPS will be an added advantage.
• Minimum 5 years’ experience in procurement, stores, or inventory management within a transport, logistics, fleet, mining, or heavy vehicle environment.
• Strong knowledge of truck and trailer spare parts, workshop consumables, tyres, and operational procurement requirements.
• Strong hands-on experience working with SAP (preferably SAP Business One) for procurement, inventory, and goods receiving processes.
• Strong understanding of procurement governance, inventory control, stock accountability, and supplier management.
• Strong administrative discipline with the ability to maintain accurate procurement and inventory records.
• Must be able to work in a fast-paced operational environment with urgent breakdown and fleet support requirements.

Preferred Experience

• Experience working within a fleet maintenance or transport workshop environment.
• Experience with Chinese truck brands such as Sinotruk/Howo and Foton.
• Experience managing emergency procurement and operational breakdown support.
• Experience coordinating procurement activities across multiple locations or entities.
• Experience with fuel procurement, workshop operations, tyre management, or fleet operational support will be advantageous.
• Experience working with FMP (Fleet Maintenance Pro) or similar fleet maintenance systems.

Skills and Competencies 

• Strong procurement and supplier negotiation skills.
• Strong technical understanding of heavy vehicle spare parts and workshop operations.
• Strong SAP and inventory management system knowledge.
• High attention to detail and strong administrative control.
• Strong organizational and planning skills.
• Ability to work under pressure and manage urgent operational requirements.
• Strong communication and stakeholder management skills.
• Strong problem-solving and decision-making ability.
• Strong understanding of procurement governance and audit requirements.
• Ability to enforce processes and maintain operational discipline.

Specific Industry Knowledge

• Strong knowledge of fleet maintenance procurement environments.
• Understanding of workshop operations, breakdown support requirements, and fleet downtime impact. Familiarity with OEM spare parts, supplier catalogues, technical references, and cross-referencing of parts. Understanding of procurement controls, stock movement accountability, and operational inventory management within a transport and logistics environment.
• Understanding of cross-border and regional operational support environments will be advantageous.

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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