Fiduciary Specialist/Trust Officer

Position Summary

The Fiduciary Specialist / Trust Officer reviews governing trust and related fiduciary documents for prospective new business, evaluates administrative feasibility and risk, and makes recommendations regarding account acceptance.

This role also administers an assigned book of trust and agency accounts, reviews discretionary distribution requests, identifies fiduciary issues, and recommends practical, compliant resolutions.

The position serves as a primary relationship contact for assigned clients and collaborates with beneficiaries, family members, and outside advisors to deliver fiduciary and administrative services.

The role also supports business development by maintaining referral relationships and identifying appropriate opportunities for additional services.

Essential Functions

• Review governing documents, onboarding materials, and related records for prospective accounts; assess fiduciary, administrative, and operational risk; and recommend acceptance or decline of new business.
• Review discretionary distribution requests and provide recommendations consistent with governing documents, fiduciary standards, internal policy, and applicable law.
• Identify fiduciary, administrative, and client service issues; analyze options; and escalate material concerns to management or committee as appropriate.
• Administer an assigned portfolio of approximately 100 trust and/or agency relationships, including ongoing account review, documentation, and service coordination.
• Serve as relationship manager for assigned accounts by communicating with clients, beneficiaries, family members, and advisors in a professional and responsive manner.
• Administer multigenerational and discretionary trusts in accordance with governing instruments, applicable law, court orders, and company policy.
• Carry out duties for accounts in which the company serves as trustee, executor, personal representative, guardian, or agent in a fiduciary capacity, as applicable.
• Coordinate with internal partners, including tax, operations, and compliance personnel, to support account administration and reporting.
• Complete annual account and administrative reviews and ensure required records, approvals, and documentation are maintained.
• Recommend improvements to policies, procedures, and controls based on fiduciary, regulatory, and operational developments.
• Support retention and growth of existing relationships through high-quality service, asset consolidation opportunities, and professional referral development.
• Participate in professional, industry, and community activities that support business development and maintain subject-matter knowledge.

Additional Duties

• Maintain current knowledge of fiduciary administration, estate planning, probate, guardianships, taxation, special needs trusts, and relevant state-specific legal developments.
• Work collaboratively with attorneys, accountants, investment professionals, and other advisors involved in client relationships.
• Perform other duties as assigned consistent with the position.

Qualifications

• Advanced knowledge of trust administration, fiduciary principles, estate planning concepts, and income, gift, and estate tax matters.
• Strong analytical judgment and problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage competing priorities, maintain accurate records, and exercise sound judgment.
• Ability to work independently and collaboratively in a team-based environment.
• Strong client service, organization, and attention-to-detail skills.

Required Experience

• Minimum of 5 years of personal trust administration experience.
• Demonstrated fiduciary administration experience and sound working knowledge of fiduciary risk issues.
• Working knowledge of financial markets and investment concepts.
• Experience interacting professionally with clients and external advisors.

Education

Bachelor’s degree required. Advanced degree (such as JD or MBA) or a professional designation such as CTFA, CFP, TEP, or AEP is preferred.

Work Environment and Schedule

This is a full-time, exempt position based in Reno, Nevada.

The role follows a hybrid work schedule, with employees expected to work in the Reno office at least three days per week, subject to business needs, meetings, and client service requirements. Regular in-office attendance for scheduled in-person workdays is an expected condition of this role, with or without reasonable accommodation.

Equal Employment Opportunity

Alliance Trust Company is an Equal Opportunity Employer and makes employment decisions based on business needs, job requirements, and individual qualifications. The company does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local law.

Reasonable Accommodation

Consistent with the Americans with Disabilities Act and applicable state law, reasonable accommodations will be provided to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of the position, unless doing so would create an undue hardship.