2026-04 Accounts Payable Specialist

AMBICO is a family-owned business with a proud legacy of excellence dating back to 1955. As a world-class manufacturer of high-performance and decorative doors, frames, and windows, our mission is to deliver innovative solutions that meet the evolving needs of our clients while maintaining a commitment to quality, precision, and design. Together, we are shaping the future of door hardware manufacturing with innovation, integrity, and craftsmanship.

Reporting to the Team Lead, Accounting, the Accounts Payable Specialist is responsible for processing payments, including analyzing invoices and supporting internal and external clients, reconciling vendor accounts, expense claims and producing weekly payments under company policies and procedures.  The role is essential for maintaining strong vendor relationships and ensuring the smooth operation of the manufacturing supply chain.

• →Manage the day-to-day accounts payable activities including daily entering and processing of vendor payable invoices and staff expense claims
• →Enter and process payables accurately with regards to specific established coding and internal policies.
• →Verify supporting documentation, required approval for vendor invoices and expense claims in accordance with internal procedures.
• →Liaise with department managers for payable approvals and invoices, and with vendors and suppliers for payments requests, payment confirmations, etc.
• →Work closely with the procurement and inventory teams to ensure accurate recording and tracking of inventory purchases and cost variances.
• →Perform follow-up on invoice disputes and resolve billing and payment issues (e.g. outstanding/past due accounts, failed payments).
• →Conduct periodic vendor account reconciliations including revision and investigation of issues and discrepancies.
• →Process expense and credit card reimbursement requests (reviews of receipts and approvals, calculations of the HST refund, etc.) and prepare monthly credit card reconciliations.
• →Prepare wire, EFT/ACH, cheques, payments on a weekly basis and in accordance with payment policy and due dates.
• →Prepare periodic payables aging report for review.
• →Maintain the vendor database, setting up new vendors as necessary, and assist with the improvement of internal control around AP processes.
• →Assist department in month end close process, including preparation of accruals, reconciling accounts and providing necessary documentation as required.
• →Provide support for special projects, statutory reporting and audit requirements.
• →Work collaboratively and safely with colleagues in cross-functional roles and departments for related projects.
• →Other related duties, as assigned.

• Extensive computer use and may involve long periods of sitting.
• Extensive mental effort to analyze information and prepare written materials.
• Attendance in the office 4 days a week normally.
• Significant relationship management with internal and external stakeholders.