Coordinator, Board of Governors

Governance & Committee Coordination

• →Coordinate operational activities supporting the Board of Governors, Executive Committee, five pillars, one collaborative, and multiple workgroups, task forces, and committees.
• →Provide administrative support to Governors, committee chairs, workgroup leaders, and volunteer leadership.
• →Maintain governance records, committee rosters, appointments, leadership terms, onboarding, and offboarding activities.
• →Prepare agendas, meeting materials, reports, presentations, minutes, and supporting documentation for governance meetings.
• →Coordinate Board of Governors activities associated with Clinical Congress, including the Annual Business Meeting, Leadership & Advocacy Summit, and other governance events.
• →Track committee activities and follow up on action items and deadlines.

Nominations & Appointments Coordination

• →Coordinate Governor nominations and appointment processes from solicitation through onboarding and implementation.
• →Coordinate nomination systems, workflows, reporting, communications, timelines, and documentation.
• →Maintain leadership records and governance documentation related to appointments, terms, and succession planning.
• →Support the nomination and election activities of College Officers, Regents, and the Board of Governors Executive Committee, and other leadership appointment processes.
• →Ensure governance processes comply with ACS policies, bylaws, and established procedures.

Stakeholder Communications & Support

• →Provide administrative support and respond to inquiries from Governors, specialty societies, chapters, volunteer leaders, and internal stakeholders.
• →Draft and coordinate governance communications, announcements, correspondence, reports, and presentations.
• →Facilitate communication between Governors, College leadership, and ACS staff partners.
• →Respond to routine stakeholder concerns and escalate sensitive issues as appropriate.

Governance Data & Systems

• →Maintain governance-related systems, including Aptify, BoardEffect, SurveyMonkey, and related technologies.
• →Maintain accurate records related to Governor participation, appointments, committee assignments, and leadership service.
• →Prepare and maintain governance reports, dashboards, and data summaries for leadership review.
• →Conduct routine data reviews and support approved process improvements to maintain data accuracy.

Project Support & Coordination

• →Coordinate governance projects and operational initiatives.
• →Maintain project plans, timelines, deliverables, and implementation tracking.
• →Coordinate project activities and follow up with internal departments and volunteer leaders.
• →Support ongoing governance processes and assist with implementing approved improvements.
• →Track project progress and prepare status updates and summary reports.

• Bachelor’s degree from an accredited college or university is required.
  
  
• 3+ years of experience in governance administration, association management, nonprofit operations, committee management, member services, or related professional experience is highly preferred.
  
  
• Strong written and verbal communication skills, along with demonstrated ability to coordinate multiple assignments, maintain deadlines, and manage competing priorities
  
  
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) is required. Experience with SurveyMonkey, BoardEffect, Aptify, and related governance technologies is a plus.
  
  
• Ability to maintain confidentiality and exercise discretion when handling sensitive governance matters.
  
  
• Experience supporting boards, committees, volunteer leadership groups, or membership organizations strongly preferred.

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage
  
  

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.