Real Estate Legal Assistant- 3569820

Am Law 200 law firm is seeking a Real Estate Legal Assistant responsible for assisting and supporting attorneys within the Real Estate Practice Group. The ideal candidate should have a minimum of five (5) years’ experience as a Legal Assistant with prior real estate experience in a law firm or similar setting with knowledge of legal technology and processes associated with real estate. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite, and other software packages. 

Primary duties will include, but are not limited, to the following:

• →Provide legal and administrative support to Real Estate attorneys
• →Provide case management support as needed
• →Communicate effectively with attorneys, clients, witnesses, court personnel, and opposing counsel
• →Schedule and organize activities such as meetings, travel, and conferences for attorneys
• →Manage and maintain attorney calendars and calendar pertinent deadlines
• →Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• →Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• →Maintain personal correspondence, reading files, billing letters, expense reports and time entry files
• →Manage hard copy and electronic file; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• →Enter timesheets into Firm database for attorneys
• →Open new client/matter files per Firm procedures
• →Prepare FedEx packages and other mailings
• →Prepare documents for signature via DocuSign
• →Scan/copy documents for physical or electronic production to clients
• →Analyze factual information under the supervision of the assigning attorney
• →Perform any other duties that may be assigned with regard to this position

• Good office coordination and organizational skills
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
• Proficiency in navigating through entire Microsoft Office Suite
• Proficiency in use of PDF software and emailing of documents; general administrative duties, such as transcription and sending faxes
• Ability to communicate effectively with clients

• At least 5 years of experience in above skill areas
• High School diploma (or equivalent). Bachelor’s Degree preferred
• Demonstrated proficiency in MS Office Suite and Adobe software programs