Accounting Clerk - 3612821

United States·Irvinemid

OtherAccounting Clerk

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Quick Summary

Requirements Summary

Provide exceptional customer service to internal and external customers Support general accounting functions, including accounts payable,

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OtherAccounting Clerk

What We Offer

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Requirements

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Provide exceptional customer service to internal and external customers
Support general accounting functions, including accounts payable, account reconciliations and month end close
Assist with bank reconciliations
Assist in preparing year end vendor 1099’s and resolves discrepancies
Maintain compliance with all company policies and procedures
Support supervisory and executive staff by performing any assigned accounting and clerical tasks with confidentiality
Various other duties as assigned by manager.
Performs a variety of general accounting support tasks
Compile/Store data and prepare a variety of reports
Prepare, distribute and edit pre-bills following Firm policy
Generate and distribute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
Apply retainer and prepaid funds as directed by attorneys
Execute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
Review and distribute accurate bills with supporting documentation as required
Research and respond to inquiries regarding billing history requests
Create new billing documents (billing schedules, analyses, etc.), as needed
Research and respond to inquiries regarding billing issues
Communicate billing requirements to ensure client costs are being processed correctly
Investigate questionable client costs and recommend actions to resolve discrepancies
Interact and communicate effectively with attorneys, staff, and clients
Utilize billing and other software programs (Coyote, Excel, Word) to perform duties and responsibilities
Maintain deadline report for Timekeepers and monitoring timeliness of time entries by Timekeepers
Assist with new client intake and managing client files
Contact clients to notify them of delinquent accounts and accept any payments made at the time of contact
Accurately enters checks into Firm’s billing software program.
Collect, sort, verifying and process the accuracy of invoices and other accounting documents or records
Keep a thorough record of business transactions and enter data from daily work logs into the Firm’s general ledger system (Coyote)
Keep a thorough record of all company charges, as well as any refunds that have been issued
Keep track of any consumer issues that require a refund and make sure that the refunds are issued in a timely manner
Preparation of documents or items that the administrative department is responsible for, including checks and invoices, as well as vouchers, accounting statements, business licenses and other reports and records
Assists in budget preparation, budget tracking, and variance analysis
Manage non-billable accounts following Firm policy

High School Diploma or GED; Bachelor’s Degree strongly preferred
Ability to effectively set priorities, meet deadlines, and manage multiple projects
Strong verbal, written communication and technical skills needed
Exceptionally well organized and detail oriented
Ability to interact with all levels of firm personnel, clients, other counsel and vendors
Ability to troubleshoot issues and create solutions
Proficient in Microsoft programs (Work, Excel)
Strong attention to detail and data entry skills
Must be able to work under pressure and meet deadlines and adapt to changing priorities, while maintaining a positive attitude
Ability to work independently and to carry out assignments to completion within parameters of instructions given

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to lift and carry up to 20 lbs.
Must be able to talk, listen and speak clearly