Office Support Coordinator

Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression

Register day badges for guests and manage visitor check-in processes via the office portal

Notify internal employees upon guest arrival 

Coordinate lunch orders from the on-site vendor as needed, including collecting preferences and communicating headcounts

Serve as point of contact for food and facilities vendors for routine issues 

Assist with refreshing desk equipment (monitors, keyboards, peripherals) for new hires or workspace changes

Flag equipment issues to IT or the appropriate internal team 

Physical presence required during scheduled hours

Involves standing, light lifting (supply restocking), and movement throughout the office

Regular interaction with employees, visitors, and external vendors 

Strong interpersonal skills; comfortable in a customer-facing role

High attention to detail and ability to manage multiple recurring tasks

Dependable, proactive, and comfortable working independently

Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook, Tactic, Cove Building Portal) 

Prior experience in office coordination, facilities support, or reception

Experience with vendor communication or ordering processes 

Arcadia.io helps innovative providers and payers across the country transform healthcare to reduce cost while improving patient health. We do this by aggregating large amounts of disparate data, applying algorithms to identify opportunities to provide better patient care, and making those opportunities actionable by physicians at the point of care in near-real time. We are passionate about helping our customers drive meaningful outcomes. We are growing fast and have emerged as a market leader in the highly competitive population health management software market and have been recognized by industry analysts KLAS, IDC, Forrester, and Chilmark for our leadership. For a better sense of our brand and products, please explore our website.

If you have concerns about the authenticity of a job offer or recruitment-related communication claiming to be from Arcadia, we encourage you to verify by contacting us directly at (781) 202-3600 and select option 3. For more information, visit our website.