Internship: Implementation of the Assai Intranet (Microsoft SharePoint)

Assai brings clarity and control to the world’s most complex engineering environments.

Our AI-powered data platform helps global leaders in energy, utilities, petrochemicals, renewables, and other asset-intensive industries manage their engineering information with structure, accuracy, and confidence. By connecting documents, data, and workflows across the full asset lifecycle, from design and construction to operation and decommissioning Assai provides a single, reliable source of truth.

For more than 30 years, organizations have relied on Assai to deliver projects and operations that are predictable, compliant, and audit ready. Whether for a single capital project or an enterprise-wide portfolio, our platform enables teams to make informed decisions, reduce risk, and deliver better outcomes.

Our people make this possible. Working from offices around the world, we share a commitment to precision, quality, and meaningful innovation, creating technology that supports the industries that keep the world running.

At Assai, technology and engineering come together with purpose, to make complex work clear, controlled, and connected.

Assai faces an urgent need for a centralized internal platform that consolidates communication, process documentation, and HR information. The current fragmentation of information across teams and tools leads to inefficiency, duplicated work, and loss of institutional knowledge. A modern intranet will serve as the central hub where all departments can share relevant updates, policies, and public internal information—ensuring that employees have one reliable source of truth for company-wide knowledge.

• Assai uses its own Document Management System (AssaiDCMS) for project and client documentation. The SharePoint Intranet will focus on internal, procedural, and communicative content (e.g., news, policies, manuals) and must not compete with AssaiDCMS.

• Assai already holds Microsoft 365 licenses, which means no additional licensing costs are required. Leveraging SharePoint Online Hub Sites ensures a scalable, modern, and low-maintenance solution for the organization.

• Data Security Policy: This is the leading guideline for all configuration, access management, and automation in this project.

Develop and implement a functional, user-friendly, and maintainable Intranet for Assai based on SharePoint Online Hub Sites, fully integrated with existing systems and compliant with security policies. The Intranet must meet internal requirements regarding:

• Data Governance

• Access control (Principle of Least Privilege)

• Usability and findability of content

• Support for automation and maintenance processes

• Integration with HR Bob, OneDrive, Teams, and Confluence

The outcome will be a fully operational Intranet that can be handed over to department administrators.

To clarify which tool is used for what purpose and ensure data security, the following principles apply:

Central HR information, procedures, policies, and news. The Intranet should provide links for employees to access information without duplicating content.

Personal data storage. Personal documents only. Sharing outside the owner must be explicit and controlled.

Collaboration, chat, project communication, meetings. Temporary project documentation may be shared here with correct access rights.

Departmental and internal process documentation, news, and policies. Primary location for internal content.

Technical documentation, knowledge management for development teams, architecture, and configuration manuals.

Always leading. Administrators and users must comply with guidelines for access, privacy, and document classification.

The internship covers a full project from inventory to handover, with emphasis on security, automation, adoption, and system guidelines.

• Analyze the role of SharePoint versus AssaiDCMS, Teams, OneDrive, and Confluence.

• Determine which content should and should not reside in SharePoint and AssaiDCMS.

• Interview stakeholders regarding desired features and system integrations, including HR Bob.

• Sections: corporate information, news, HR policies, informal communication (‘Coffee Corner’), process manuals.

• Design Hub Site structure and Access Model based on Principle of Least Privilege and Data Security Policy.

• Stakeholder analysis & inventory report

• Concept Hub Site architecture

• Access Model with roles & rights, including system guidelines

• Clearly document which system is used for which type of content.

• Assign content owners per section and per linked system (e.g., HR Bob content owner).

• Use templates and consistent naming conventions.

• Set up the Hub Site structure technically in SharePoint Online.

• Create department sites, libraries, pages, and navigation structure.

• Add links to HR Bob, Confluence, and other relevant external systems.

• Optimize search functionality using metadata and tags.

• Apply templates for pages and documents consistently.

• Operational SharePoint Intranet (Hub + department sites)

• Optimized search functionality

• Internal navigation & content structure with system integrations

• Ensure links to HR Bob and Confluence remain dynamic and up-to-date.

• Check mobile accessibility and Teams integration.

• Document for end users when to use OneDrive, Teams, or SharePoint.

• Power Automate workflow for notifying content owners of review dates, including cross-system notifications (e.g., HR Bob content).

• Guidelines for archiving, cleanup, and review processes per system (SharePoint, OneDrive, Teams, Confluence).

• Technical setup and administration manual for department administrators and content owners.

• Procedure: which system to use for each content type (personal, department, project, technical).

• PoC workflow

• Site Life Cycle Plan including system guidelines

• Technical documentation + admin manual

• Policy for SharePoint, Teams, OneDrive, Confluence

• Guest access, M365 Groups ownership, compliance guidelines

• Local LLM for automatically answering internal security questionnaires based on Intranet documentation

Guidance

Technical & Coordination: Dirk van Gelderen (Manager CloudOps & Security)
HR: Mirjam Knegjes [HR Director]

Marketing (Assai housstyle): Tirtza Richarts [Marketing Manager]

Internship Period

3–4 months (start in consultation)

Desired Profile

HBO/WO ICT, Business IT & Management, or Information Science.
Affinity with Microsoft 365 (SharePoint, Power Automate).
Interest in security, governance, and automation.

• Fully functional Hub Site Intranet

• Clear management and access model approved by management

• Automated workflows to reduce maintenance effort

• Procedure manual: which system to use for which type of content

• Integration with HR Bob, Confluence, and other relevant tools

• Documentation for technical handover and usage

• Adoption plan including training and communication to employees

1. Stakeholder management: weekly stand-ups, early end-user involvement

2. Content & Structure: start with core information, standardized templates, content owners per section and system

3. Security & Access Control: Principle of Least Privilege, periodic audits, Data Security Policy as leading document

4. Search Functionality: metadata, filters, synonyms, and user training

5. Automation & Maintenance: workflows, Life Cycle Plan, usage monitoring

6. Innovation & Future Proofing: Teams integration, mobile-first, AI-ready documentation

7. Training & Adoption: manuals, short tutorials, pilot group, and communication plan

8. Project Management: iterative delivery, risk management, clear documentation and deliverables

We foster ownership and a ‘can-do’ mentality, supporting both each other and our clients. Through close collaboration, we continuously seek improvements that enhance our effectiveness in our roles.

Internship project for HBO or MBO-level, ICT, technical Engineering or similar.