Accounts Payable Coordinator

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

Duties include but are not limited to:

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor’s Degree Preferred.