Portfolio Standards and Inspection Manager

United States·Planomid

OtherManager

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Quick Summary

Overview

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return.

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OtherManager

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.

The Portfolio Standards and Inspection Manager ensures that every community in the multifamily portfolio meets Billingsley’s physical condition, safety, and operating standards. This role reports directly to the SVP of Multifamily and works closely with Multifamily Facilities & Procurement and Risk Management on reporting, findings, and follow-through. The scope includes monthly property and safety inspections, incident report review and trend analysis, monthly golf-cart inspections, fleet and system reconciliation, and monthly maintenance-equipment inventory. The manager identifies risks and unmet standards, recommends preventive measures, documents findings, and verifies closure. Regional Portfolio Managers work through Property Managers and service teams to complete corrections.

Responsibilities

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Inspections and Standards

• Conduct scheduled and unannounced operating-community property inspections across the portfolio, evaluating curb appeal, unit condition, life-safety items, and adherence to operating standards.

• Complete monthly safety inspections at each community using a consistent checklist covering common areas, amenities, maintenance shops, equipment, chemical storage, trip and fall hazards, fire and life-safety items, and other observable risks. Escalate urgent conditions promptly.

• Complete monthly golf-cart inspections, fleet and system reconciliation, and monthly maintenance-equipment inventory reviews portfolio-wide.

• Maintain and update portfolio inspection checklists, scoring rubrics, and defined inspection processes in partnership with Facilities, Risk Management, and Operations; recommend improvements, document procedures, and follow them consistently across the portfolio.

• Document findings, photograph deficiencies, assign risk-based priorities and recommended due dates, and issue clear corrective-action reports to property and regional teams.

Requirements

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• 5+ years of multifamily property operations, facilities, risk and safety, or quality assurance experience; hands-on inspection experience preferred.

• Strong attention to detail and comfort delivering direct, documented feedback to property and regional teams independent of the operating chain of command.

• Ability to recognize and prioritize safety risks, identify trends, and communicate clear recommendations across functions.

• Comfortable using AI tools and property management systems on a cell phone or tablet while working in the field to document inspections, review information, track follow-up, and report findings.

• Ability to travel regularly across the DFW portfolio; valid driver’s license required.

• Working knowledge of life-safety, fair housing, habitability, and workplace safety practices.

• Bachelor’s degree preferred; equivalent industry experience will be considered.