Company Secretary

We're a leading financial institution, a key player in the Maltese market and part of a highly diversified multi-national group of companies. With a team of over 270 employees, the Bank offers a full range of lending and savings solutions to both personal and business customers. We strive to offer a highly personalised service through our network of thirteen retail branches spread across the Maltese Islands. 

The Company Secretary is the secretary of the Board of Directors (the "Board") and its committees. The Company Secretary shall report to the Chairman of the Board, with a functional reporting line to the Chief Legal and Compliance Officer. He or she shall have the following responsibilities in addition to any other duty under the applicable legal and regulatory framework:

• →To provide guidance to the Board and its committees on their respective duties and responsibilities and on governance matters; 
• →To ensure that the Board and its committees comply with their respective obligations under the law and the Articles; 
• →To ensure proper compliance and adherence with listing obligations; 
• →To assist in organizing Board and committee meetings and in setting the agenda for such meetings, and to give proper notices of all such meetings; 
• → To ensure, under the direction of the Chairman, good information flows within the Board and its committees and between senior management and non-executive directors; 
• →To assist the Board with its suitability and evaluation exercises and in facilitating induction and assisting in the organisation of training as required; 
• →To facilitate effective communication between the Board and shareholders;
• →To keep the minute book of meetings of the Board and its committees and such other records as the Board or its committees may direct;
• →Coordinating shareholders meetings; 
• →Carrying out any other duties as may be assigned by the Board and its Committees from time to time; 
• →Maintaining the company's statutory books and records; 
• →Filing certain statutory returns as mandated by statutory obligations; 
• →Overseeing Board and shareholder proceedings as mandated by the Bank's memorandum and articles of association; 
• →Filing all relevant paperwork in a timely manner with relevant local regulators, when and if required; and
• →Drafting and coordinating relevant statutory reports, including but not limited to company announcements; 

The Board Secretary must:

• 5 + years of experience in a similar role 
• Secondary Level Education 
• Be organised and meticulous in work, ensuring high quality of work at all times;
• Able to handle high pressure situations; and
• Demonstrate excellent written and verbal communication skills in both English and Maltese.

The Board Secretary will also have exciting opportunities to further one’s career by representing the Bank in various fora and participating in enriching training programs.