Admin Assistant - BroMenn Spiritual Care PT

Provides administrative support for projects and initiatives within BroMenn's Department of Spiritual Care. Assists with operations of the department by compiling data, coordinating schedules, managing events and preparing a variety of reports.

Greets and directs team members, customers, and outside visitors. Prepares and disseminates correspondence, presentations, handouts, signs, invitations, etc. utilizing various software packages. Collects data and/or compiles information to prepare and file reports. Maintains director's calendar and shared departmental calendars, intranet page, and contact lists. Monitors budget for department and prepares expense reports, check requests, and invoice payment. Reviews potential grant opportunities and makes appropriate recommendations to implement. Writes grant applications and assists investigators. Responsible for all grant submissions, implementation, follow-up and tracking. Maintains hourly staffing schedule and edits department time cards. Maintains, orders, and stocks department supplies and equipment. Maintains records and files within the department/unit. Maintains department policies and procedures. Sets up meetings and maintains meeting schedule for department director and others within department as assigned. Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings. Serves as recording secretary as assigned. Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc. Coordinates work of department volunteer(s). Retrieves and processes department mail. Coordinates other department initiatives as assigned. Maintains PerfectServe for chaplains. Compiles and maintains on-call schedules for chaplains and Ethics Triage Team. Coordinates and processes bereavement support correspondence. Maintains Caring Hearts Fund correspondence with participating businesses, including picking up and distributing bus passes, processing fund transfers, and making out-of-town travel arrangements. Monitors CPE student recruitment, coordinates interviews of prospective students, assists with new-student onboarding and orientation, processes tuition payments, monitors student PTO time, coordinates unit transition procedures, assists with graduation. Assists in planning and implementation of Faith Community Relations events and activities and other community events.

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Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

 

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois.  We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

 

 

 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

The compensation range for this position is $18.51per hour - $29.99per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.