Part-Time Administrative Services Specialist

We are looking for a highly motivated, organized individual who can assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the group's objectives.

The ideal candidate will work closely with the Administrative Supervisor to ensure the needs of the Tampa office are met.

• Responsible for all administrative functions of an office in support of project delivery, including:
• General office and personnel management
• Ability to create, edit, and format documents
• Knowledge of computer setup including cabling and monitor connection
• Facilities, fleet administration, and tracking of certification trainings for EP&P team
• Support project managers in contract management, document control, draft invoicing
• Assist team with subcontractors and vendor set-ups
• Responsible to maintain compliance with company policies

Excellent problem-solving skills and the ability to work independently are a must.

• Strong communication skills - verbal and written;
• Competent in Microsoft Office Suite; 
• Familiarity of Deltek desired;
• Strict attention to detail;
• Ability to work with a diverse group of individuals toward a common set of goals;
• Ability to manage multiple tasks with frequent interruptions;
• A can-do, team attitude.

5 - 6 years of related experience, 2 - 3 years of business administration experience and knowledge of applicable laws and regulations required. 

Associate degree or equivalent from two-year College or technical school required.

Advanced knowledge of MS Office including Word, Excel and PowerPoint required.  Deltek database knowledge preferred.

Excellent communication skills

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: