Onboarding Specialist

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

As an Onboarding Specialist, you will own the onboarding process from offer acceptance through Day 1 readiness, ensuring a seamless and consistent experience for both new hires and internal teams. This role is responsible for coordinating onboarding logistics, managing communication with new hires and internal stakeholders, and ensuring all pre-employment requirements are completed accurately and on time. This role regularly communicates with a diverse and bilingual workforce, requiring clear and effective communication in both English and Spanish.

 

• Send onboarding communications to new hires, including background check, drug screen, and new hire paperwork instructions
• Create and distribute new hire rosters to HR, IT, Facilities, Payroll, and hiring managers
• Coordinate onboarding schedules and ensure all new hires are assigned to the appropriate orientation sessions
• Follow up with new hires to confirm completion of pre-employment requirements and Day 1 readiness
• Conduct Day 1 check-ins to confirm successful start and resolve any issues
• Partner with Recruiting to ensure a smooth handoff from candidate to employee
• Collaborate with HR, IT, and Facilities to ensure new hires have proper access, equipment, and workspace
• Maintain onboarding trackers and ensure accuracy of employee data in HR systems
• Support continuous improvement of onboarding processes and communication

 

• 2+ years of experience in HR, onboarding, recruiting coordination, or administrative support
• Strong organizational skills with the ability to manage multiple onboarding groups at once
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to work in a fast-paced, high-volume environment
• Proficiency in Microsoft Office and general HR systems
• Bilingual in English and Spanish (verbal and written)

 

 

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Experience with HRIS or onboarding systems (e.g., ADP, Paylocity, or similar)
• Experience supporting onboarding in a construction, engineering, or field-based environment
• Experience coordinating or supporting orientation sessions

Work Environment and Physical Demands Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.