Payroll Coordinator

Company Description

Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their buildings, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

Why join the Classic team?

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.

Job Description

We are seeking a detail-oriented and organized Payroll Coordinator to join our team. This is an excellent opportunity for someone looking to grow their payroll career in a supportive and fast-paced environment. The ideal candidate will have strong data entry skills, excellent attention to detail, and the ability to work accurately under tight deadlines.

The Payroll Coordinator will support the payroll team with payroll processing, employee record maintenance, and payroll-related administrative duties while ensuring confidentiality and accuracy at all times.

Task & Responsibilities:

• Accurately enter payroll data including hours worked, earnings, deductions, and employee changes.
• Review timesheets and payroll documents for completeness and accuracy.
• Maintain and update employee payroll records in the payroll system.
• Assist with payroll adjustments, vacation pay, benefits deductions, and other payroll-related entries.
• Respond to employee payroll inquiries in a professional and timely manner.
• Support the administration of ROEs, T4s, and other payroll documentation.
• Assist with payroll filing, reporting, and record keeping.
• Work closely with HR and managers to ensure employee information is accurate and up to date.
• Ensure payroll information is handled confidentially and securely.

• Support the payroll team with special projects and year-end activities as required.

Qualifications:

• Minimum 1–2 years of payroll, administrative, or data entry experience preferred.
• PCP certification or working toward PCP is considered an asset.
• Strong data entry skills with high attention to accuracy and detail.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time management skills.
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to work independently as well as collaboratively within a team environment.
• Experience with payroll systems is an asset.
• Knowledge of payroll legislation and Employment Standards is an asset.

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.

Salary placement within the stated range is determined by evaluating the candidate’s relevant experience, skills, and qualifications, along with internal equity and prevailing market conditions. These factors are applied consistently to support transparent and equitable compensation practices in Ontario.

No part of our hiring process uses AI or automated screening technology, all candidate reviews and applications are evaluated manually and hiring decisions are completed by human staff, to ensure a fair and transparent assessment.

Classic Fire + Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. If you have any accommodation needs or would like to provide us with your feedback, questions, or concerns, please contact our Human Resources department at aoda@classicfls.com